Accounts Payable Accountant

Company Name: 

Oakland Museum of California


1000 Oak Street, Oakland CA 94607
Oakland, CA 94607

Job Description: 

Oakland Museum of California

Req No 2022-1408
Category Finance
Type Regular Full-Time
Closing Date
Targeted Job Start Date


The Accountant will work onsite to provide financial management services that include the day-to-day management of vendors, contracts, credit cards, and accounts payable, and various general ledger account reconciliations. Recommends, develops, designs, implements, and maintains upgrades and improvements to procedures and systems as assigned. Supports the Finance team in department-related administrative tasks.



The following reflects OMCA's definition of essential functions for this position, but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons.


  • Support the Museum's mission, values, vision, and core commitment to the visitor experience, community engagement, and institutional relevancy for the future.
  • Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives such as diversity advancement.
  • Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives.
  • Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement.


General Accounting Responsibilities

  • Review and manage accounts payables. Research payment processing issues. Liaison between staff, vendors and invoice processing system. Correct coding or perform research when there are expense discrepancies versus the budget.
  • Examine payment support documents to establish proper authorization and conformity with agreements, contracts, federal and state regulations and OMCA policy.
  • Manage purchase orders.
  • Import transactions from sub ledgers to general ledger.
  • Prepare and maintain independent contractor and 1099 reporting records.
  • Keep current with IRS and other regulations regarding payments and reimbursements. Prepare and file the quarterly vendor reporting required by the State of California.
  • Establish and administer vendor credit lines.
  • Administer corporate credit card program, including issuing cards and resolving fraudulent transactions. Import transactions into general ledger.
  • Process bank deposits and prepare associated journal entries.
  • Research unknown deposits.
  • Distribute and maintain records of petty cash.
  • Prepare correcting journal entries as assigned.
  • Prepare general and accrual journal entries (including but not limited to City of Oakland revenues, garage, and café revenues, postage allocations), resolve discrepancies, respond to review notes, and prepare correcting journal entries.
  • Perform and document monthly balance sheet reconciliations, including suspense accounts, some bank accounts, Accounts Payable-related accounts, petty cash, and other accounts as directed.
  • Assist with renewing multistate charitable organization registrations and filing appropriate annual documents to support registrations.
  • Assist with completion of schedules requested by auditors for financial audits and tax return preparation.
  • Respond directly to auditor inquiries for additional documentation for financial audits and tax return preparation.
  • Coordinate and request reimbursements from City of Oakland's Major Repair Fund.
  • Provide other accounting and project accounting assistance as assigned.

General Administration and Office Support:

  • Manage paper and electronic records storage for finance.
  • Coordinate maintenance of postage machine. Quarterly download of postage usage.
  • Maintain database of organizational contracts and certificates of insurance.



  • Ability to deliver results, facilitate and influence others and problem solve beyond temporary solutions.
  • 0-2 years of related experience.
  • English language proficiency in both spoken and written form.
  • Knowledge of Generally Accepted Accounting Principles (GAAP).
  • Sound understanding of relationship between assets, liabilities, revenue, and expense.
  • Understanding of vendor tax regulations and compliance and how to research
  • Understanding of accounting systems.
  • Understanding of budget and project accounting principles and terminology.
  • Understanding of financial audits and compliance requirements.
  • Strong spreadsheet skills, including database formulas.
  • Coordinate multiple tasks simultaneously.
  • Working knowledge General Ledger accounting software systems.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The environment may include:

  • Museum environment involves both indoor and outdoor working conditions.
  • Ability to travel between OMCA locations, and other travel as required by position responsibilities.


The Oakland Museum of California is dedicated to diversity, inclusion, accessibility and equity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sexual orientation, gender identity, national origin, ability/disability status, protected veteran status, or any other characteristic protected by law. We highly encourage our diverse community to apply for available employment, internship, fellowship and volunteer positions at the Museum, as we aim to ensure our staff reflects the diversity of our visitors and the surrounding community. In compliance with the Americans with Disabilities Act, OMCA will provide reasonable accommodations to qualified individuals with disabilities.

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