ARCHIVIST AND EDUCATIONAL PROGRAMS COORDINATOR
Reporting Relationships: The Archivist and Educational Programs Director reports to the Executive Director
General Responsibilities Care and management of the Society's artifacts and objects, planning and supervision of collections staff.
Specific Duties and Responsibilities
• Supervise and direct the work of the collections department in accordance with FCHS long-range and annual plans.
• Serve as staff liaison to Board Collections Committee.
• Direct planning for FCHS collections needs on an on-going basis, especially as relates to conservation and storage.
• Supervise and coordinate hiring of collections department personnel.
• Conduct annual performance appraisals of members of collections staff.
• Ensure broad public access to all historical materials in collections.
• Integrate the work of the collections department into FCHS activities at large.
• Participate in the preparation and monitoring of budgets for the collections department.
• Research, plan and execute all grant opportunities related to General Operations and Specific Projects of FCHS Collections Department, including the support of necessary reporting and accounting requirements.
• Ensure the relevance and effectiveness of FCHS overall collections management plan and establish regular review and updating.
• Produce quarterly collections accession/de-accession report
• Supervise and direct the work of the collections, its staff, and volunteers.
• Work with the Chair of the Board Collections Committee to determine policies for accepting/rejecting documents, photographs and artifact donations.
• Orders supplies for collection and maintenance of photo collection.
• Trains and supervises part-time and volunteer personnel in miscellaneous photo collection duties.
• Uses library, photo collection, and other resources to answer research questions by the public and Society staff.
• Oversees and assists researchers in use of photo collection and collects pertinent information on researchers and projects.
• Arranges for prints and scans to be made for the public, for photos and research information to be delivered, and for invoices to be produced and payments to be made.
• Assists staff with photograph and research help for exhibits, programs, and other Society needs.
• Catalog accessions, generates donor acknowledgement and correspondence.
• Ensure continued progress in all areas of collections management, especially computerized collections catalog.
• Participate in leading successful and sustained Society accreditation process.
• Recommend acquisitions and deaccessions to the Society collection.
• Actively participate and support in the planning and implementation of FCHS exhibits.
• Other duties as assigned.
• Provide the highest level of collections access consistent with budget and staffing realities.
• Ensure on-going professional stewardship of FCHS collections.
• Represent FCHS well to donors, volunteers, and the public at large.
• Ensure adherence to all applicable ethical standards relating to FCHS collections (AASLH).
• Play an active role in FCHS short term and long term planning efforts and objectives.
• Provide effective supervision to the collections department and ensure its integration into FCHS programs and activities.
• Commitment to preserving and promoting regional heritage
• Minimum bachelor's degree in history, American studies or other topic relevant to FCHS mission; M.A. preferred
• 5 years of progressively responsible related experience in collections-based institution with direct responsibility for collections management or curatorial responsibility, budget development and supervision of professional and non-professional staff.
• Mid-level general computer skills/knowledge; high-level skills on Society management software, preferably PastPerfect / DonorView / CatalogueIt.