Associate Registrar

Company Name: 

Buffalo Bill Center of the West

Contact Name: 

Terry Harley




Job Description: 

Primary duties:

  • Oversees and establishes processes for all incoming and outgoing loans at the Center including maintaining records for loan transactions to the Center (insurance documentation, renewals, returns, correspondence, shipping arrangements).
  • Manages loan transactions for traveling exhibits, including drafting customized individual lender contracts for exhibits produced by the Center, arrangements with shippers and packers, overseeing freight loading/unloading, storage of exhibits, manages crate and object lists, and coordinates logistics with Center staff and outside parties.

Essential functions:

  • Understands and helps enforce the Center’s Collection Management Policy and Procedures.
  • Acts as department head in the absence of the Senior Registrar.
  • Contacts lenders on behalf of the Center for initial loan contracts, and annual renewals. Makes arrangements for proper paperwork, insurance, and shipping regarding all loans.
  • Researches and resolves long term loans, and converts any remaining long term loans to annually renewable loans.
  • Conducts annual inventory of Permanent Collection and loans in conjunction with other Registration staff members.
  • Oversees packing and unpacking of loans and traveling exhibits, including production of the crate lists, and condition report books.
  • Processes all incoming loans with the assistance of the other Registration members: photographs and conditions objects, enters data into database, alerts Conservator of any condition concern/issues.
  • Keep appraised of approved and current registrarial and collection management standards and basic conservation guidelines for the care and handling of museum objects.
  • Provide assistance to the Assistant Registrar with the annual Art Show and Sale, including receiving artwork and arrangements on the night of the live auction.
  • Assist in managing the Center’s collection management database Argus, and coordinate project-specific collections data entry and data clean up projects.

Secondary duties:

  • Conducts monthly training sessions for staff on Argus, produce relevant user guides when necessary.
  • Supervise temporary workers, volunteers, and interns.
  • General administrative duties: filing, copying, running errands, general data entry.
  • Act as courier to accompany exhibitions and loans.
  • Complete special projects and basic research.
  • Provide data entry assistance to Center staff.

Education, Training, Skills, and Traits:

  • Master’s or Bachelor’s degree from accredited college or university in art, art history, museum studies, history, or related field.
  • Demonstrated knowledge of principles and procedures of collection management.
  • Excellent communication skills and ability to work in a team environment.
  • Excellent organizational, writing, proofreading, and analytical skills, with close attention to detail.
  • Ability to travel domestically and internationally.

Work Experience:

  • Minimum of three years museum registration experience after completion of education with a focus on collections management and/or exhibitions. Knowledge of relevant laws and regulations.
  • Experience using complex collections database applications, Argus preferred.