Monday, April 22, 2019
Buffalo Bill Center of the West
- Oversees and establishes processes for all incoming and outgoing loans at the Center including maintaining records for loan transactions to the Center (insurance documentation, renewals, returns, correspondence, shipping arrangements).
- Manages loan transactions for traveling exhibits, including drafting customized individual lender contracts for exhibits produced by the Center, arrangements with shippers and packers, overseeing freight loading/unloading, storage of exhibits, manages crate and object lists, and coordinates logistics with Center staff and outside parties.
- Understands and helps enforce the Center’s Collection Management Policy and Procedures.
- Acts as department head in the absence of the Senior Registrar.
- Contacts lenders on behalf of the Center for initial loan contracts, and annual renewals. Makes arrangements for proper paperwork, insurance, and shipping regarding all loans.
- Researches and resolves long term loans, and converts any remaining long term loans to annually renewable loans.
- Conducts annual inventory of Permanent Collection and loans in conjunction with other Registration staff members.
- Oversees packing and unpacking of loans and traveling exhibits, including production of the crate lists, and condition report books.
- Processes all incoming loans with the assistance of the other Registration members: photographs and conditions objects, enters data into database, alerts Conservator of any condition concern/issues.
- Keep appraised of approved and current registrarial and collection management standards and basic conservation guidelines for the care and handling of museum objects.
- Provide assistance to the Assistant Registrar with the annual Art Show and Sale, including receiving artwork and arrangements on the night of the live auction.
- Assist in managing the Center’s collection management database Argus, and coordinate project-specific collections data entry and data clean up projects.
- Conducts monthly training sessions for staff on Argus, produce relevant user guides when necessary.
- Supervise temporary workers, volunteers, and interns.
- General administrative duties: filing, copying, running errands, general data entry.
- Act as courier to accompany exhibitions and loans.
- Complete special projects and basic research.
- Provide data entry assistance to Center staff.
Education, Training, Skills, and Traits:
- Master’s or Bachelor’s degree from accredited college or university in art, art history, museum studies, history, or related field.
- Demonstrated knowledge of principles and procedures of collection management.
- Excellent communication skills and ability to work in a team environment.
- Excellent organizational, writing, proofreading, and analytical skills, with close attention to detail.
- Ability to travel domestically and internationally.
- Minimum of three years museum registration experience after completion of education with a focus on collections management and/or exhibitions. Knowledge of relevant laws and regulations.
- Experience using complex collections database applications, Argus preferred.