Collection Registrar

Company Name: 

Jordan Schnitzer Family Foundation


3033 NW Yeon Avenue
Portland, OR 97210

Job Description: 

The Collection Registrar will assist with the care and handling of a collection that exceeds 17,000 objects. Active acquisitions program can average more than 1,500 new objects per year. Must have a thorough knowledge of and experience in all hands-on aspects of registration work including the coordination and scheduling of outsourced conservation. The applicant is expected to be able to work independently and as part of a team with flexibility and excellent communication skills.



  • Work collaboratively with the collection team on the receipt of new acquisitions.
    • Perform condition reports and update information in the database.
    • Prepare artwork labels and wrap/house works for long-term storage.
    • Identify works requiring conservation and/or new housing and update flags in the database.
    • Obtain/create installation instructions for works as needed.
    • Research and confirm catalogue information including reaching out to print publishers to obtain doc sheets.
    • Update location of all artworks as stored.
  • Facilitate safe and proper storage conditions:
    • Pack all work with proper archival materials and collaborate with team on larger jobs.
    • Work with art handlers to assess crate conditions and enter crate dims in database.
    • Work toward switching out all non-archival materials.
    • Remove any works on paper from storage in tubes.
    • Create packing instructions for crated works as needed.
  • Coordinate conservation treatment:
    • Maintain list of work needing conservation and coordinate with conservator to obtain quotes and scheduling conservation.
    • Collaborate with Exhibition Registrar on priorities for work being borrowed.
    • Coordinate with preparator to pack work for shipping and track shipment
    • Obtain and enter treatment reports in the database.
    • Update 'Materials and Environment References' folder with relevant industry standards for handling and condition
    • Notify Publication Coordinator to schedule post-treatment photography.
  • Collaboratively work on IPM Program:
    • Perform regular blunder trap assessments documenting insect counts and variety.
  • Work toward having a condition report on all work in the collection.
    • Identify all works without a condition report and create schedule to address them.
  • Assist with periodic location inventories:
    • Annually select areas in storage to perform spot review of location updates.
  • Other duties as assigned by the Director of Collections.


Experience, training, skills required:

  • Excellent project management skills.
  • Ability to work independently as well as work collaboratively in a fasted paced team environment.
  • High level of written and oral communication skills.
  • Accuracy and attention to details.
  • Ability to be flexible and manage multiple projects at the same time.
  • Excellent knowledge of art handling practices, particularly with works on paper.
  • Strong computer skills, including Microsoft Office suite and Photoshop, Art Systems a plus.



  • Bachelor's degree in art, art history, or related field.
  • Three years of experience in museum registration.



Not required.



No travel required.




We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.