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Job Description:
YAKIMA VALLEY MUSEUM seeks a development professional with experience in
- Fundraising, to include cultivation of donors, stewardship of foundations, corporations, and individuals
- Executive-level administration and office management including board relations
- Development and execution of special events and galas
JOB SUMMARY:
The Director of Development and Board Relations is responsible for the management of all donor relations including cultivation of donors, careful stewardship of foundations, corporations, and individual membership, annual campaign activities and grant writing.
The Director of Development and Board Relations is also responsible for providing administrative management of the development department and the museum in general to include all fundraising activities, campaigns, database maintenance, reporting, acknowledgements, donor recognition and stewardship, public/donor relations, and special events.
The Director of Development and Board Relations reports to the Museum Director
Description of Yakima Valley Museum:
The Yakima Valley Museum is fully accredited by the American Alliance of Museums. It is in Yakima, in south-central Washington, in the shadow of the Cascade mountains, Mt. Rainier, and Mt. Adams. A diverse group of over 250,000 people live in the Yakima Valley in eleven small communities including the City of Yakima which has the bulk of the population. Yakima has a vibrant arts community, a full symphony orchestra, and the historic 1500-seat Capitol Theatre. It is also home to the Pacific Northwest University of Health Sciences, Heritage University on the Yakama Reservation, Yakima Valley College, and Perry Technical Institute. The Yakima Valley is one of the richest agricultural regions in the country, providing a high percentage of the nation’s apples, pears, cherries, hops, and mint, and it is home to many of Washington’s 900 wineries.
The museum was founded in 1952 and is a 501(c)(3) non-profit organization (EIN: 91-0828572). Today, the museum provides residents and visitors with high-quality, engaging, accurate, and educational exhibits and programs on central Washington’s cultural and natural history. The museum is financially strong, and the physical building is in excellent condition. It is situated on the edge of a large city park in Yakima.
It also houses a large regional archive and library along with an art collection. In all, the facility consists of 65,000 sq feet on two floors. Current exhibits contain hands-on exhibit techniques to continue to draw youth and include the story of the apple industry from its origins to the ultra-sophisticated industry it is today. The exhibit includes numerous modern interactive techniques and incorporates text in both Spanish and English.
ESSENTIAL JOB FUNCTIONS:
- Plan, develop, implement, evaluate, and provide general management for all fundraising activities including corporate and individual membership programs, annual appeal, special gift campaigns, major/planned gift solicitations, foundation grants, and special programs sponsorships
- Provide support for endowment and capital campaigns.
- Provide high-level general office management to support all areas of the museum.
- Provide management of all museum events
- Insure that annual financial development goals are met or exceeded.
- Work with the Museum Director and Board of Trustees to effectively use resources to meet development goals.
Development
- Manage donor database including:
- Accurate data entry
- Detailed gift processing and acknowledgements
- Donor file maintenance
- Monthly fundraising and other database reports
- Liaison with online database support as needed
- Supervise membership including renewals and membership drives
- Prepare and implement annual giving campaigns (direct mail, internet-based, and e-mail)
- Effectively respond to individual donor/member needs through personal contact
- Develop prospect and donor profiling
- Identify and write grants. File all on-line grants with all supporting paperwork.
- Track grants and administer fulfillment requirements and file follow-up reports for the museum
- Manage all aspects of Grant Funding websites such as Grants Gateway, Grants.gov, GuideStar, Cultural Data Project, etc.
- Research funding opportunities and collaborate with other departments to match funding needs to program needs.
Event Management
- Control and supervise development and execution of museum events including:
- Guest lists, ticket sales and bookings
- Preparation of registration materials
- Preparation of acknowledgments
- Tracking of all event activities
- Preparation of reports
- Collaborate closely with board event committee
- Coordinate volunteer activities
- Assist with the production of development collaterals such as flyers, brochures, and invitations
General Management
- Create reports
- Maintain mailing lists and filing systems
- Have a working knowledge of Constant Contact, Facebook, and web-site maintenance
- Maintain Policy and Procedure Manuals
- Maintain correspondence, track projects and tasks as assigned
Other:
- Attend Board, Staff, and Committee Meetings as assigned
- As a member of the museum's management team, help develop and execute strategies related to the Strategic Plan
- Serve as the Board liaison, maintain board handbooks
- Contribute to development of annual budget for events and development as needed
- Other duties as assigned
STANDARDS:
- Able and willing to work a flexible schedule, which will include weekends and evenings.
- Work efficiently and courteously with a wide range of trustees, public, staff and volunteers.
- Represent the museum in a professional manner, including appearance.
- Be sensitive to the cultural differences as represented by the museum's collection, educational mission, and audience.
- Ability to work under pressure and meet deadlines in a rapidly changing environment.
- Must have high level of energy and enthusiasm and willingness to work as a team member.
QUALIFICATIONS:
- Proven ability to plan, research, organize, and implement development and fundraising programs and activities.
- Must demonstrate excellent managerial skills including planning, coordination, leading meetings, supervision, oral and written communications, and interpersonal skills.
- Must have outstanding computer skills including knowledge of Microsoft Office suite, Databases (FileMaker Pro an advantage), and Event Planning software such as Greater Giving
- Must possess an understanding of not-for-profit educational organizations and have interest in and/or knowledge of history and the arts.
- A demonstrated ability to work independently, take initiative, and manage numerous responsibilities.
- Creative energy and problem-solving ability.
- Must be proficient at public speaking and at ease giving group presentations.
- Skills and abilities generally gained through an undergraduate degree in related field(s).
- Must have demonstrated seven (7) years related and progressive work experience with proven record of successfully achieving goals in a not-for-profit environment.
EMPLOYMENT COMPENSATION: Executive Exempt—this position is full-time, may exceed a 40-hour work week, and is exempt from Fair Labor Standards and Practices overtime compensation requirements. Employee must be available and able to work non-traditional hours.
Workplace: On-site
Position Title: Director of Development and Board Relations
Job Type: Full Time
Job Duration: Indefinite
Min Education: Undergraduate degree
Min Experience: 7 years
Required Travel: 1-10%
Salary: $55,000 - $65,000; IRA with 3% match. Medical and Dental (employee only), generous vacation/sick leave. Relocation expenses to Yakima will also be allowed.
Other requirements:
- A valid driver’s license or the ability to obtain one
- US Citizenship, Residency, or other legal right to work
- Successful clearance of a criminal background check
To apply:
How to apply: The position is open until filled. Please, no phone calls. Please send requested documents to info@yvmuseum.org with Director of Development and Board Relations in the subject line.
