Events Coordinator, Development (part-time)

Company Name: 

Oakland Museum of California


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Oakland, CA 94607

Job Description: 

Oakland Museum of California

Req No 2019-1292
Category Development
Type Project Part-Time
Closing Date
Targeted Job Start Date 2/25/2019


The Events Coordinator supports the planning and execution of donor events. This position plays a key role in donor events by tracking RSVPs and revenue for fundraising events, preparing internal facilities documentation for all events, and managing events for the Women's Board, as well as an annual Corporate Appreciation Night.



The following reflects OMCA's definition of essential functions for this position, but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons.



  • Support the Museum's mission, values, vision, and core commitment to the visitor experience, community engagement, and institutional relevancy for the future
  • Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives such as diversity advancement
  • Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives
  • Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement






  • Manage on-site logistics of monthly Oakland Museum of California Women's board meetings, tours and annual White Elephant Sale celebration
  • Support with execution of donor stewardship events
  • Assist department with event administration and facilitation as needed, including preparing facilities use forms for all donor events
  • Draft email communications, including invitations and reminders
  • Support campaign cultivation events as needed
  • Pull guest list queries and maintain event details in Raiser's Edge
  • Execute invitation mailings for events and monitor address updates
  • Track RSVP's and event revenue (when applicable) and maintain accurate guests lists
  • Process fundraising event ticket and gift acknowledgments
  • Provide administrative assistance to fundraising event committee
  • Update records for state and local elected officials in donor database


  • Assist department with event administration and facilitation as needed, including preparing facilities use forms for all donor events
  • Support campaign cultivation events as needed




A combination of experience and education that demonstrates possession of the necessary knowledge and abilities for this position is required as noted:



  • Ability to display and encourage visitor and internal customer service, take and share responsibility and treat others with respect
  • 1-3 years of related experience required


  • Administrative and customer service experience, preferably with nonprofit membership or fundraising
  • Large scale mail processing experience
  • MS Office (Word, Excel, PowerPoint), Adobe, Smartsheet, Google, Relational Database experience (e.g. Raisers Edge)
  • Professional letter composition while maintaining a friendly and customer-oriented tone
  • English, fluent in both spoken and written form



While performing the duties of this position, the employee is frequently exposed to the following:



  • Noise, such as groups of people working in enclosed areas
  • Typical office environment



The Oakland Museum of California is dedicated to diversity, inclusion, accessibility and equity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sexual orientation, gender identity, national origin, ability/disability status, protected veteran status, or any other characteristic protected by law. We highly encourage our diverse community to apply for available employment, internship, fellowship and volunteer positions at the Museum, as we aim to ensure our staff reflects the diversity of our visitors and surrounding community.

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