Financial Technician

Company Name: 

Idaho State Historical Society

Address: 

2205 Old Penitentiary Rd.
Boise, ID 83712

Contact Name: 

Annette Polidori

Phone: 

2085142305

Email: 

annette.polidori@ishs.idaho.gov

Job Description: 

Description
 

Join a highly motivated team in a fast-paced environment dedicated to inspiring, enriching and engaging all Idahoans by leading the state in preserving, sharing and using history and cultural resources relevant to today to inform and influence the future. 
 

Under direction of the Financial Specialist Principal, performs specialized financial record keeping, maintenance, review, verification, support functions, reconciliations of complex financial documents and ensures compliance with laws, rules, and policies; perform related work. Provide outstanding customer service to the community and the staff. Enhance the stewardship of the agency.

 

Example of Duties
 

Evaluate and process Accounts Payable and Travel Express to ensure compliance with laws, regulations, and policies

  • Process accounts payables and adjustments through STARS or the Payment Service application.
  • Examine each invoice for billing accuracy and compliance. 
  • Work with administrators to ensure proper cost distribution for expenditures.
  • Aid and training to administrators on payment services.
  • Maintain scanned invoices and backup documents for complete files.
  • Maintain vendor files to assure completeness of current contracts or agreements.
  • Ensure current W9’s on file for vendors.
  • Identify all expenditures related to grants.
  • Obtain proper approvals on all grant expenditures from the grant accountant.
  • Review Community Grants and Certified Local Government Grants to verify completion and accuracy for payment processing.
  • Work on enhancing communication with internal and external customers.
  • Review and process employees Travel Express according to the State Travel Policy assuring all levels of approval have been met and documents are attached.
  • Maintain a spread sheet to cross reference purchase card, direct bill and travel express charges for employee travel to assure costs are accurately documented.
  • Maintain employee travel files to assist with specialized reporting and audit support.
  • Track complex travel credits and refunds.
  • Assist in training individuals and workgroups in understanding and completing Travel Express application.
  • Monitor and follow up with employee completion of Travel Express.
  • Assist and advise employees to be better stewards of state funds.

 

Analyze and process Purchasing requirements to ensure compliance with laws, regulations, and policies 

  • Review and audit contracts, memorandums of understanding, and agreements for efficiencies and cost saving analysis.
  • Prepares specifications and scope of work for new or expiring contracts.
  • Research and recommend qualified vendors.
  • Make requests for written quotes on purchases within delegated authority.
  • Work with our representative at the Division of Purchasing for purchases over delegated authority.
  • Assists in negotiating contracts.
  • Write contracts, memorandums of understanding and professional service agreements.
  • Work on enhancing communication with internal and external customers.

 

Maintain and enhance internal controls for ISHS to ensure compliance with laws, regulations, and policies

  • Ensure data entry is accurately entered into all Agency and State applications.
  • Audit and reconcile vendor accounts.
  • Work with fiscal team to close out fiscal year end including processing encumbrances.
  • Cross train in fiscal office responsibilities.
  • Aid with taking daily deposits from workgroups to the bank. 
  • Coordinate with grant accountant to gain more knowledge of the grant process and    accounting requirements.
  • Work on enhancing communication with internal and external customers.
  • Work to enhance the internal controls for all Agency and State applications.

 

Other Responsibilities 

  • Provide backup to phone coverage.
  • Aid with opening and processing daily mail.
  • Provide backup to daily pick up of deposits from workgroups and banking.
  • Provides support for Accounts Receivable Financial Support Technician.
  • Performs other duties as assigned.

 

 

Minimum Qualifications
 

Minimum Qualifications

Good Knowledge of: Financial Record Keeping
Experience: Researching and compiling financial information and preparing summaries and reports; using personal computers to enter, retrieve, and edit financial data
MQ Specialties : Experience using State Controller Office applications: Payment Services, Travel Express, P-Card, I-Time, Online Reporting, Vendor Maintenance and STARS. 

 

Supplemental Information
To learn more about the Idaho State Historical Society, please visit our website at: https://history.idaho.gov/

Working for the state offers the ability to easily balance work and life commitments, including benefits such as a flexible work schedule, PERSI retirement, medical/dental insurance, a wellness program and state-facilitated training.

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources at (208) 334-2263.

Preference may be given to veterans who qualify under state and federal laws and regulations.