Head of Registration

Company Name: 

The Getty

Contact Name: 

Carolyn Marsden-Smith

Job Description: 


Our Mission


The J. Paul Getty Museum seeks to inspire curiosity about, and enjoyment and understanding of, the visual arts by collecting, conserving, exhibiting, and interpreting works of art of outstanding quality and historical importance and is one of four programs of the J. Paul Getty Trust. The Museum operates two sites, the Getty Villa in Malibu, which exhibits its collection of Greek and Roman antiquities, and the Getty Center in Brentwood, which displays its collections of European art: Medieval and Renaissance illuminated manuscripts, paintings, sculpture, decorative arts, drawings to 1900, and photography to the present day (including non-European works). The Museum mounts approximately 25 temporary exhibitions a year across its two sites; maintains an annual permanent gallery improvement program and offers wide-ranging and ambitious programming for its visitors.


The Opportunity


The J. Paul Getty Museum seeks an experienced individual to lead their Registrar’s department reporting to the Associate Director for Exhibitions. The Head of Registration demonstrates leadership in all areas of registration, establishing departmental objectives and developing and implementing departmental policies and procedures to maximize the effectiveness of resources. Managing a highly competent team of 14, this leader will apply new ways of working where appropriate, overseeing personnel actions and evaluating performance. The Head of Registration represents the Museum externally on registration matters, maintaining active relationships with registrars at peer institutions, attending museum registration and other industry conferences; may act as a courier for art shipments.


With a data-driven philosophy and approach, this leader will have had extensive experience overseeing record-keeping and tracking of works of art, particularly data and files pertaining to acquisition, loan, and deaccessioning. This person devises policies and procedures for creating and maintaining accurate documentation, providing data to other departments as necessary. The Head of Registration oversees the quality of and access to information on the Museum's collections, working closely with curatorial and administrative staff and ensuring appropriate maintenance of the collections database and the collections pages on the Getty’s website, serving collections staff and others, such as Accounting, General Counsel, and Institutional Archives, through reports or electronic transfer of data. Oversees audits of permanent and loan collections by Museum staff, Trust Accounting, and outside auditors.


With fiscal responsibility for the department’s operation and numerous delegated budgets supporting the successful delivery of exhibitions program, this leader oversees all shipping and security arrangements for works of art arriving and departing the Museum, ensuring maximum standards are followed for their safe, professional handling, and transport and that US Transport Security Administration (TSA) regulations are followed.


How to Apply:


Naree W.S. Viner and Christy Farrell of Koya Partners have been exclusively retained for this search. To express your interest in this role please submit your materials here or email Christy directly here. All inquiries and discussions will be considered strictly confidential.



  • Oversees all incoming loans for temporary exhibitions, working closely with Exhibitions Department. Includes negotiating and approving loan contracts, planning and budgeting for art crating and transport, couriers, and security; coordinates insurance, tracking, and reporting on exhibition budget; reviews exhibitions agreements with co-organizing partners and touring venues; and schedules exhibitions and deinstallations.
  • Ensures that fine arts insurance and/ or U.S. Government Indemnity adequately covers the Museum’s ambitions for its loans-in program, with Trust Risk Management and the USGI Administrator as required. Oversees the preparation of U.S. Indemnity applications, the issuing of insurance or Indemnity certificates, and the reporting of loan values and transits.


  • Participates in the process for art purchases and donations. Includes the review of acquisition proposals and deeds of gift; evaluates import/export documentation; conducts Art Loss Register searches; drafts purchase documentation and reviews contracts, coordinating with Museum Senior Staff and Trust Accounting as required.
  • Oversees loans to the collection for acquisition consideration, display with the permanent collection, and conservation projects, ensuring that agreements are in keeping with Museum's conditions governing loans and conservation of objects.
  • Oversees loans from the collection, ensuring that all are made in accordance with the Museum’s policies and procedures and its standard conditions of loans. Oversees facility report reviews and courier selection.
  • Develops guidelines, policies, and procedures for art couriers, in-person and virtual, and determines the advisability of courier accompaniment for the Museum collection, working with curators and conservators.
  • Manages the approval process for deaccessions; Includes the review of deaccession proposals; coordination with General Counsel on auction sales or repatriation contracts; verifies receipt of deaccessioned objects by appropriate recipients; tracks auction sales and receipt of proceeds.

Rights and Reproductions

  • Oversees the collection’s portfolio of rights, copyright research, negotiations for rights and permissions with rights holders and the reproduction of collections by outside requesters.
  • Oversees the drafting and implementing of Museum policies and procedures regarding the reproduction of images of objects in the collection and behind-the-scenes images and ensures procedures are followed.
  • Oversees the use of images for exhibition-related purposes to ensure compliance with license and loan agreements and lender negotiations for permissions for these uses. Includes filming amd photography, 3-D photography permissions, and other digital projects, as required.
  • Ensures that rights information is maintained in the Museums’ collections information and digital asset management systems and communicated to those who wish to use collection and loan images. Includes oversight of the drafting and implementation of security policies in the digital asset management system.

Other duties, as directed.



  • Bachelor’s degree
  • 5 to 7 years of supervisory and/or project/process management experience


Apply Here