Individual Giving Coordinator

Company Name: 

Oakland Museum of California


1000 Oak Street
Oakland, CA 94607

Job Description: 

Oakland Museum of California

Req No 2022-1410
Category Development
Type Regular Full-Time
Closing Date
Targeted Job Start Date


The Individual Giving Coordinator reports to the Associate Director of Individual Giving and primarily supports OMCA's Individual Giving program, encompassing over $1M in contributed revenue annually. Included under the Individual Giving umbrella is Donor Forum, OMCA's membership program that serves members who give $1,250 and above, and Heritage Society, OMCA's planned giving program. Key functions for the Individual Giving Coordinator include managing regular direct mail and digital communications, designed collateral, donor recognition, prospect research, event support, pipeline tracking, and donor data entry and maintenance. Applicants should be self-starters who are enthusiastic about providing infrastructure to help meet departmental fundraising goals. Additionally, applicants should be comfortable conversing with donors over the phone, in virtual meetings, and in-person. Candidates should demonstrate enthusiasm for the work of evolving OMCA's individual giving fundraising practices to align with the Museum's evolution to become a more anti-racist museum and OMCA's values around diversity, equity, and inclusion.



The following reflects OMCA's definition of essential functions for this position, but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons.


Support the Museum's mission, values, vision, and core commitment to the visitor experience, community engagement, anti-racism, and institutional relevancy for the future
Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives
Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives
Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement
All positions will have core functional responsibilities, cross functional team activation and learning and development as a core function of each role


Donor Forum & Heritage Society

Manage routine Donor Forum communications, including:
Weekly acknowledgement letters and membership packets
Monthly renewal notices
Monthly E-Newsletters
Quarterly print newsletter
Coordinate with graphic design on printed collateral and maintain inventory
Work closely with Development Operations to ensure clean data and CRM tracking
Maintain Donor Forum and Heritage Society web pages and online giving portals
Manage volunteer(s) who support the Individual Giving program


In collaboration with the Development Events Manager and others on the Development team, conceive of programs and goals for donor events
RSVP tracking, follow up and management
Create name tags and other event collateral
Provide check-in support at events on occasional nights and weekends
Manage evites and printed invitations for Donor Forum, as well as post-event communications

Development Administration

Perform prospect research
Provide written donor briefings
Support Individual Giving fundraising expense tracking and receipt documentation
Support the creation of onsite donor walls (fabricated and digital), as well as the annual Impact Report
Support Trustees in their cultivation, solicitation, and stewardship activities with individual donors
Contribute to the maintenance of accurate and complete donor constituent records
Support moves management tracking for individual giving fundraisers
Provide support for donated gifts of art



Ability to display and encourage visitor and internal customer service, take and share responsibility and treat others with respect
1-3 years related experience
English language proficiency in both spoken and written form
Principles and practices of individual fundraising, including donor research, moves management, and donor stewardship

MS Office (Word, Excel, PowerPoint), Mailchimp, and social media platforms for donor engagement
Relational database experience; Raiser's Edge preferred
Experience with MailChimp and/or other digital communications preferred


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The environment may include:

Museum environment involves both indoor and outdoor working conditions
Ability to travel between OMCA locations, and other travel as required by position responsibilities
Ability to work a flexible schedule, including evenings and weekends


The Oakland Museum of California is dedicated to diversity, inclusion, accessibility and equity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sexual orientation, gender identity, national origin, ability/disability status, protected veteran status, or any other characteristic protected by law. We highly encourage our diverse community to apply for available employment, internship, fellowship and volunteer positions at the Museum, as we aim to ensure our staff reflects the diversity of our visitors and surrounding community. In compliance with the Americans with Disabilities Act, OMCA will provide reasonable accommodations to qualified individuals with disabilities.

Apply Here: