Multimedia Archivist

Company Name: 

Musical Instrument Museum


4725 E. Mayo Blvd.
Phoenix, AZ 85050

Contact Name: 

Andrea Rayos




Job Description: 

The Mission of MIM:  The Musical Instrument Museum (MIM) enriches our world by collecting, preserving, and making accessible an astonishing variety of musical instruments and performance videos from every country in the world. MIM offers guests a welcoming and fun experience, incomparable interactive technology, dynamic programming, and exceptional musical performances. MIM fosters appreciation of the world’s diverse cultures by showing how we innovate, adapt, and learn from each other to create music—the language of the soul.


Position Summary:  The Multimedia Archivist will have primary responsibility for processing, cataloging, and organizing MIM’s digital photography archive and audio-visual collection as well as managing all internal and external licensing requests.  The Archivist will be familiar with all aspects of multimedia archival work, including managing a digital asset database, rights/reproduction issues, and licensing of all audio-visual products. This position will also assist the multimedia team with shooting and editing photography as needed and reports to the Visual Media Manager.

We are looking for a dynamic individual capable of maintaining a system of organization for our large collection of images and audio-visual materials.  The ideal candidate will be detail- and process-oriented with excellent organizational skills.

Qualified candidates should submit a cover letter and resume in one merged document.


Primary Responsibilities:

  • Act as primary point of contact on issues relating to image copyright and licensing, liaising with relevant departments on the use of images within exhibits, programs, and marketing materials
  • In collaboration with curators, multimedia producers, exhibit designers and others, obtain images and a/v materials, permissions and copyright from lenders, consultants, and services; track licensing restrictions; negotiate licensing fees, credit line information, and terms
  • Manage MIM’s digital asset management system (Piction) by cataloging images, entering metadata, training new Piction users, providing technical support for current users, and overall monitoring of system to maintain usability
  • Work creatively with multimedia team to establish policies and procedures for processing and cataloging a/v materials and other video-related archives
  • Coordinate external on-site filming/photography requests for both commercial and non-commercial purposes
  • Manage use of MIM-owned images internally or externally including requests for research, publication, and publicity; supply photographic material with image and copyright credits
  • Maintain policies and procedures for rights and reproduction of MIM-owned materials; champion the use of digital archives best practices among team including training new team members; support and train team members on rights and reproductions issues when necessary


Additional Responsibilities:

  • Assist multimedia team with capturing and editing photography for the museum, public and educational programming, and the MIM Music Theater
  • Follow design parameters and stylistic guidelines consistent with the MIM brand


  • Advanced knowledge of accepted standards and practices for museum registration and collections management, rights and reproduction, as well as legal and ethical issues required
  • Must be technically literate including demonstrable experience with digital asset management systems, digital media, cataloging standards, controlled vocabularies, file naming, online research, and spreadsheets
  • Enjoy working both collaboratively and independently
  • Self-starter demonstrating initiative, flexibility, and resourcefulness with an ability to approach problems creatively
  • 2-3 years of related experience working with a multimedia collection
  • M.L.I.S., M.A., or B.A. degree in Art History, Library Sciences, or Museum Studies preferred
  • Experience with DSLR cameras and Adobe Creative Suite is preferred
  • Familiarity with Piction, or other asset management database programs, is a plus
  • Background in music, research, or teaching is a plus


Qualified candidates should submit a cover letter and resume in one merged document.


Apply Here: