Project Manager, Office of the Associate Director for Collections

Company Name: 

J Paul Getty Trust


1200 Getty Center dr.
Los Angeles, CA 90049

Contact Name: 

Alicia Soliz




Job Description: 

Diversity, Equity, Accessibility, and Inclusion at Getty

Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Job Summary

Our Mission


The J. Paul Getty Museum seeks to inspire curiosity about, and enjoyment and understanding of, the visual arts by collecting, conserving, exhibiting and interpreting works of art of outstanding quality and historical importance and is one of four programs of the J. Paul Getty Trust. The Museum operates two sites, the Getty Villa in Malibu, which exhibits its collection of Greek and Roman antiquities, and the Getty Center in Brentwood, which displays its collections of European art: Medieval and Renaissance illuminated manuscripts, paintings, sculpture, decorative arts, drawings to 1900, and photography to the present day (including non-European works). The Museum mounts approximately 25 temporary exhibitions a year across its two sites; maintains an annual permanent gallery improvement program and offers wide-ranging and ambitious programming for its visitors.


The Opportunity


The J. Paul Getty Museum seeks a Project Manager in the office of the Museum's Associate Director for Collections to organize, coordinate, and support essential functions around the Museum's art collections and their development including acquisitions, incoming and outgoing loans, and related curatorial activities.  In a fast-paced environment, the work involves extensive communications, advising, and coordination among curators, conservators, registrars and the offices of the Museum Director and the General Counsel. Under the pressure of tight deadlines, it requires the flexibility to undertake projects at various levels of completion and the skill to communicate effectively with project stakeholders, management, and other relevant parties. The Project Manager may plan, assign, and/or supervise the work of others.


Reporting to the Associate Director for Collections, the successful candidate will be a detail-oriented individual with problem-solving skills. They will display the adaptability to respond to rapidly changing deadlines and priorities along with the discretion to deal with highly sensitive business and materials. They will be an excellent writer and editor and enjoy dealing with a diverse body of talented professionals who share a strong commitment to the mission of the Museum.

Major Job Responsibilities

  • Manage and co-ordinate the art acquisition process for the Museum on behalf of the Associate Director for Collections, working closely with the curators, conservators, registrar, General Counsel, Museum Director and Getty President's and Finance offices.    
  • Manage procurement process for acquisitions and assists in tracking art acquisitions budgets.
  • Manage outgoing and incoming art loan requests with registrars, curators, conservators and Director’s Office to ensure that loan requests are acknowledged and processed in a timely manner.
  • Organize, co-ordinate, and edit complex reports for the Museum Director, Getty Administration, Board of Trustees, and others regarding Museum collections and related activity.
  • Act as a resource for the curators and other Museum departments regarding acquisition, loan, and donation policy, and any issues related to the Museum’s permanent collections.
  • Works closely with Museum and Getty staff to ensure all appropriate policy and procedures are followed.
  • Compiles and distributes project information, status reports and budget expenditures on regular and as-needed basis. 


  • Bachelor’s degree
  • 2-5 years of project/process management and subject area experience

Knowledge, Skills and Abilities

  • General knowledge of European art history preferred
  • Preferred project/process management and subject area experience in an art-related organization
  • Excellent written and oral communication and editorial skills
  • Working experience with budget management, financial tracking and reconciliation
  • Skills in project management, especially in addressing changes in scope, schedule and budget, and in operating computers and applicable software - experience with Peoplesoft Financials and TMS preferred
  • Ability to exercise sound judgment in making critical decisions, to analyze complex information and develop plans to address identified issues, to demonstrate negotiation and facilitation skills, to identify project risks, to prepare reports and charts, to communicate effectively, and to coordinate the work of others
  • Excellent computer skills including strong proficiency in standard business software- Microsoft (Outlook, Word, Excel, PowerPoint), Zoom, Adobe Acrobat, and project management and database software

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:


  • Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
  • 403(b) Employee Investment retirement plan – with up to 5% Getty Match
  • Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
  • Educational Assistance and professional development
  • Paid Vacation, Sick and Personal Days
  • 12 Paid Holidays
  • Many positions have bi-weekly Off-Fridays
  • On-Site Fitness Center at Getty Center
  • Community service opportunities


To learn more about our comprehensive benefits and long list of perks, go to Getty HR.  

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.


Salary information: $66,868 - $88,604 Annually