UMFA Registrar

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Please do not contact the Museum directly. To apply:


The Utah Museum of Fine Arts (UMFA) at the University of Utah seeks a highly motivated and organized individual to support the Collections and Exhibitions team in an energetic, creative, and supportive environment. The Registrar will help to advance the UMFA’s commitment to inclusion, diversity, equity, and accessibility (IDEA) across all aspects of the Museum’s work, and to being a museum where our communities find themselves represented, welcomed, engaged, and heard. The UMFA is committed to diversity and equal opportunity and encourages applications from people who self-identify as minorities or members of underrepresented groups.

Under the supervision of the Director of Collections and Exhibitions, the Registrar oversees the documentation, and cataloging of objects belonging to or on loan to the UMFA. Working alongside departmental colleagues, the Registrar ensures the collections are available for current and future visitors and researchers. Primary functions of the Registrar’s role include, but are not limited to:
Collections Management
Assist with the preservation and care of the museum’s collection and objects in the museum’s custody. She/he/they are responsible for maintaining and ensuring a high professional standard is maintained in the physical care, storage, transportation, and exhibition of objects.
Collections Records
Oversight and maintenance of forms, legal documents, manual and computerized records and retrieval systems associated with acquisitions, accessioning, deaccessioning, cataloguing, loans, packing, shipping, location, inventory, insurance, and storage of museum objects.

This position works in close collaboration with the Museum’s Executive Director, Deputy Director, and staff members of the Museum’s Collections & Exhibitions, Curatorial, and Development departments to ensure coordination and alignment of Museum-wide policies, procedures, and priorities.

This position is considered Category IIA: Not required on campus and has the ability to telework remotely for the duration of the University of Utah’s response to COVID-19. An employee hired into this role will be responsible for providing space, telephone, printing, networking and/or internet capabilities at the telecommute location and agree to the terms of the University of Utah campus and Health Academics COVID-19 Telecommuting Agreement.



• Art Handling and Inventory
Duties include the physical handling, moving, packing, and unpacking of museum objects, and the moving of shipping crates and responsibility for the transportation of objects. The Registrar assists with exhibition installation and deinstallation as needed. He/She/They is/are responsible for executing on-going permanent collection inventory and maintaining associated records.
• Loans and Shipping
Manages tasks necessary for the processing of incoming and outgoing loans, including preparation of legal forms, correspondence, condition reporting, packing and unpacking of objects, and transportation or shipping arrangements. He/she/they may also be required to courier museum objects. The Registrar is also responsible for arranging transportation and shipping of new acquisitions.
• Collections Access
Oversees and manages information on Museum collections, including facilitating physical access for staff, students, faculty, researchers, and other visitors upon approval.
• Accessioning and Deaccessioning
Oversees tasks necessary associated with accessioning and/or deaccessioning objects into/from the Museum’s collection, including documentation, records-keeping, location controls, and facilitating the transfer of property.
• Information Management
Participates in developing, updating, and maintaining the Museum’s CMS (Argus) and records archive. The Registrar assists in developing information standards. He/she/they is/are responsible for the Museum collection records archive.
• Insurance
As assigned, the Registrar is responsible for ensuring the Museum maintains appropriate insurance coverage for permanent collection and objects on loan from lending institutions.

Administrative and Other Duties
The Registrar is an important member of the Museum staff and key personnel within the Collections and Exhibitions department. In alignment with the Museum’s mission and strategic goals, he/she/they contributes to the overall planning and implementation of policies and procedures, and assists in the identification of departmental and budgetary priorities. In collaboration with other Museum staff, the Registrar may be involved with some of the following projects on an occasional or ad-hoc basis:
• Meeting attendance and participation on staff and cross-departmental project committees
• The Registrar may have future opportunity to supervise part-time staff, volunteers, and/or interns assigned to projects under his/her/their direct responsibility and may reassign tasks with approval from Director of Collections and Exhibitions.



• Bachelor’s degree in art history, museum studies, or related discipline is preferred. Preference will be given to candidates with at least 3-5 years’ experience in museum registration or collections management. Relevant work experience in lieu of academic credentials will be considered.
• Broad knowledge of collections cataloging, registration methods and terminologies, database management, and stewardship.
• Ability and interest in being a member of a small team of museum professionals who staff a dynamic and distinguished museum that serves a variety of communities and visitors.
• Demonstrated organizational skills and ability to perform long-range planning while retaining nimbleness; flexibility within a fast-paced and changing environment; effective work under pressure amidst shifting priorities; problem-solving and analytical thinking.
• Demonstrated ability to work as part of a team and coordinating with peers; ability to set and accomplish goals and to meet deadlines by effectively prioritizing; ability to work independently and collaboratively in a team-oriented environment.
• Practical writing skills; proficiency in collections management database software (Argus), email, word processing and spreadsheet software, Microsoft Office, Outlook, Word and Excel.
• Familiarity with NAGPRA, AAMD, and ARCS guidelines and archiving methods and practices

REQUIREMENTS: Viable candidates must be:
• Able to easily lift at least fifty pounds from floor to approximately fifty inches.
• Able to safely carry at least fifty pounds for thirty feet.
• Able to climb a twenty-foot ladder.
• Operate power tools requiring two hands.
• Pass a criminal background check.
• Have excellent vision or vision that can be corrected to excellent with glasses or contacts.