POSITION SUMMARY:

The Exhibitions Coordinator is responsible for the day-to-day administrative support of the exhibitions team and project managing the Museum’s multifaceted exhibition program in collaboration with the VP of Exhibitions, collections, and program staff. This includes tracking exhibition budgets and reporting, coordinating meetings and communications, assisting in content management, and coordinating fabrication and installation. The Exhibition Coordinator will also work on traveling exhibitions coordinating logistics, budgets, contracts, and negotiations with various venues. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. In coordination with the VP of Exhibitions manage the Museum’s exhibition calendar and program components that include:

a. Coordinating and tracking of exhibitions: including work plan, timeline, and budgets/expenditures for multifaceted exhibition programs and create reports/spreadsheets for reporting purposes.

b. Manage external communications with scholars, consultants, lenders, donors, and institutions/partners to complete exhibition and institutional objectives.

c. Coordinate with the Collections Management & Access team to ensure materials used in exhibitions are handled safely up to CMA standards and have proper permissions for uses necessary by the project.

2. Coordination of the museum traveling exhibitions program including, but not limited to, logistics, shipping, maintenance, storage, contracts, and program development. 

3. Facilitate internal meetings and communications with all Museum departments necessary to project manage exhibitions and project team efficiency (Marketing and Communications, Facilities, Development and Programs) and collaboratively develop the exhibition calendar. Works with development to coordinate opening receptions.

4. Coordinates exhibition proposals and any necessary information to create the Museum’s cost-benefit analysis and creative briefs for the approval process.  

5. Works with the Grants Manager to ensure all grant reporting is completed. Make presentations to various entities as necessary - including foundations, funders, and federal agencies.

6. Assist VP of Exhibitions with the coordination of fabrication and installation of on-site exhibitions with timelines and work schedules.

7. Staff members must be able to work with visitors of all ages to support the various events sponsored by the National Museum. Each staff member will be expected to work on a minimum of three museum-wide events per year: 

a. JANM Benefit Dinner & Silent Auction - (off-site) typically held in the Spring (April-May) 

b. Oshogatsu Family Festival Day (January)

c. Natsumatsuri Family Festival Day (August)

This list is not exhaustive and may be supplemented as necessary.  The incumbent will perform related duties as assigned.

For application and additional information please see our website, https://www.janm.org/jobs