The Oakland Museum of California values are fundamental to our institutional culture and guide our work together.
Excellence: We are committed to excellence and working at the highest standards of integrity and professionalism.
Community: We believe everyone should feel welcome and part of our community, both within the Museum and with our visitors and neighbors.
Innovation: We embrace innovation and calculated risk-taking to achieve our mission.
Commitment: Our work at the Museum demonstrates a sense of purpose and a shared accountability for the institution's success.
The Facilities Manager provides organizational support in the area of facility repair, safety, cleanliness and maintenance. The position schedules, oversees and ensures contract service providers are meeting the objectives outlined in the contracts; this includes managing the day-to-day relationship with vendors. The position supports budget management through value spending, invoice processing and analysis of spending. The position is responsible for emergency preparedness procedures and response including Injury and Illness Protection and Business Continuity planning. The position will identify long-term maintenance needs and priorities at the main campus and two offsite facilities and assist with major construction initiatives as necessary.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following reflects OMCA's definition of essential functions for this position, but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons.
- Support the Museum's mission, values, vision, and core commitment to the visitor experience, community engagement, and institutional relevancy for the future
- Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives such as diversity advancement
- Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives
- Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement
POSITION DUTIES AND RESPONSIBILITIES
- Receive, respond to, and resolve facility maintenance requests using online ticketing system (JIRA) for all three sites
- Purchase, store, and maintain inventory of facility and custodial supplies, equipment and furniture
- Assist with annual budget development and management
- Serve as primary day-to-day liaison to contract service providers to ensure contracts are being fulfilled in a timely and satisfactory manner
- Assist Manager of Living Collections with landscape and garden maintenance
- Work with Security Manager, onsite engineers and IT staff to maintain and upgrade security and alarm systems
- Research, identify, and engage independent contractors for a variety of roles
- Serve as White Elephant Sale facilities liaison
- Provide ergonomic assessments and resolutions
- Oversee vehicle suite maintenance and registration
- Provide general administrative assistance and project management for facility and operations team, lead IIPP team, and emergency preparedness efforts
- Oversee waste management, recycling, and composting programs
- Research products and materials for appropriateness, economy of scale and pricing
- Work with Green Team to develop and implement environmentally sustainable practices throughout the facility
- Assist with implementation and compliance of OSHA requirements
- Other duties as assigned
A combination of experience and education that demonstrates possession of the necessary knowledge and abilities for this position is required as noted:
- AA or BA in relevant field preferred (i.e. Facilities Management)
- 5-7 years related experience, preferably in a museum
- Facility maintenance and property/project management
- Knowledge of life safety protocols for a business
- Working knowledge of physical plant systems
- Inventory management
- Basic budgeting, accounting practices, records management, and legal record retention
- OSHA requirements (IIPP, BCP)
- Earthquake damage mitigation
- Google Suite
- Customer service, delegation, and de-escalation techniques
- Teamwork and conflict resolution skills
While performing the duties of this position, the employee is frequently exposed to the following:
- Noise, such as groups of people working in enclosed areas
- Typical office environment
- Ability to lift up to 35 pounds
The Oakland Museum of California is dedicated to diversity, inclusion, accessibility and equity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sexual orientation, gender identity, national origin, ability/disability status, protected veteran status, or any other characteristic protected by law. We highly encourage our diverse community to apply for available employment, internship, fellowship and volunteer positions at the Museum, as we aim to ensure our staff reflects the diversity of our visitors and surrounding community.