Annual Meeting FAQ

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The Western Muesums Association's Annual Meeting is as a premier venue for those who work in the museum industry to exchange ideas and best practices, network with colleagues, and learn from each other by attending valuable sessions. Attendees from across the Western US and beyond, come together over the course of four days and leave feeling inspired and energized about their profession and the future of the field.

Please review the FAQs below for more information.

INDEX

General Questions • Registration Questions

Programming Questions • COVID-19 Health & Safety Precautions

 

ONLINE REGISTRATION IS NOW CLOSED

ALL NEW REGISTRATIONS WILL BE PROCESSED ONSITE

WMA members receive a discounted rate!

Not a WMA member? Join now!

 

!!! SCAM ALERT !!!
WMA has been made aware of scam email and phone calls related to WMA 2022 in Portland. Scammers are contacting people associated with the Annual Meeting (unknown how they are getting that information) and offering attendee lists and hotel reservations. Please know that any activity by any third-party company offering these services is not authorized, sanctioned, or approved by WMA. These are fraudulent. Do not send any personal information, including credit card information to an outside company regarding the Annual Meeting.

All information needed to reserve hotel rooms is available on our Hotel page and attendee lists will be provided directly from WMA in September. If you have any questions, please contact WMA staff at wma@westmuse.org or 707.433.4701.

 

General Questions

What are the dates and location of WMA's 2022 Annual Meeting?

The WMA's 2022 Annual Meeting will take place this October, 6th-9th, in Portland, Oregon, and is produced in partnership with the Oregon Museums Association. Portland is such a vibrant and unique city with much to offer including outdoor recreation, city attractions, food, as well as arts and culture. Head over to our Portland page to explore this wonderful city.

 

What is the theme of WMA 2022?

With the theme of FORWARD, WMA 2022 will focus on the ways museums can be adaptable, FORWARD-thinking institutions.

What does it mean for a museum to be forward-thinking? What will the museum field look like in years to come? As a collective field capable of inspiring social, cultural, political, environmental, and technological change, the 2022 Annual Meeting, FORWARD, will dig into how museums can foster ongoing conversations, inspire forward-thinking ideas, and empower future generations for the betterment of the museum field and our global society.
 
Today's museums reflect the notion of FORWARD-thinking by:
  • Refining mission statements & values
  • Embracing diversity, equity, inclusivity, & accessibility
  • Acting as agents of social change, social justice, & activism
  • Finding new methods of preserving collections
  • Going Green
  • Incorporating new digital technologies into exhibtions & programming
  • Joining into unconventional & innovative partnerships
  • Creating positive & caring work environments for all museum staff & boards

 

What is the headquarters hotel for WMA's 2022 Annual Meeting?

The Annual Meeting sessions and activities will take place at the Hilton Downtown Portland, with Evening Events hosted at local Portland cultural institutions. WMA Annual Meetings are all about connecting with colleagues, sharing ideas, and networking. We help facilitate these by contracting with a hotel for a discounted room block and centralizing meeting spaces - both of which require minimum financial thresholds to be met.

Staying in the headquarters hotel makes connecting with colleagues easier and helps us keep the Annual Meeting affordable to attendees. Reservations for the room block are available now, through August 26, at a discounted rate of $185/night - make reservations HERE.

 

Can I sponsor, exhibit, and advertise at WMA 2022?

Yes! While the Exhibit Hall is sold out, sponsorship and advertising options are still available. Please visit our Partnership Opportunties page to learn more.

 

How can I prepare for and maximize my time at WMA 2022?

From preparing what to pack and planning transportation, to deciding what sessions to attend and how to successfully network, there is a lot to think about in term of attending an Annual Meeting. To help you prepare and make the most out of your time at WMA 2022, we have created our WMA 2022 Attendee Guide full of valuable information, tips, and ticks. Please read through our Attendee Guide here.

 

Will there be a virtual option for WMA 2022?

WMA 2022 is designed as an in-person gathering focused on connection and professional growth. With the understanding that hybrid events are effectively two separate events layered on top of each other with their own logistics, expenses, and staffing needs, there will not be a virtual component for WMA 2022. Our goal is to keep registration costs as low as possible. A virtual option would substantially increase rates and therefore reduce the number of people who could access professional development. However, you can get a glimpse of the happenings at #WMA2022 by following WMA on Instagram or Twitter.

 

How can I justify my attendance to WMA 2022?

WMA offers a Justification Toolkit - a free resource to help you demonstrate the rewards of the investment of your attendance to your supervisors or organization. By verbalizing the numbers of new skills you will learn, the networking opportunities that will be available, and the ultimate benefits attendees bring back to their organizations, you can strengthen your case for receiving support. Please view our Justification Toolkit here.

 

Can I Volunteer at WMA 2022? What are the benefits?

Yes! WMA is currently seeking enthusiastic volunteers to assist WMA staff with a variety of roles at the Annual Meeting. In exchange for hours work, volunteers can attend an equal amount of hours of non-ticketed Annual Meeting events and sessions. Volunteers must work for time periods equal to a minimum of 4 hours; this can be broken up into two–2 hour shifts or one–4 hour shift. Learn more about volunteering at WMA and APPLY!

 

Registration Questions

When will registration open?

Registration for WMA's 2022 Annual Meeting is open! Please CLICK HERE TO REGISTER, or visit our Registration Information page for more details.

Only those who registered by the Early Bird deadline, Friday, August 5, had the chance to sign up for the Making Change Happen workshop with Mike Murawski! Read more about the Making Change Happen workshop here. Early Bird registration is now closed.

 

What are registration rates for WMA 2022?

Full Meeting

Member Early Bird Rate ..... $350 (now closed)
Member Regular Rate ..... $400
Non-Member Regular Rate (Includes WMA membership) ..... $450
Student Rate ..... $200

Single Day

General Rate ..... $225

WMA members receive a discounted rate! Not a WMA member? Join now!
Please contact wma@westmuse.org for Presenter Rate information.

 

When did the Early Bird Registration end?

Friday, August 5th, 2022

 

What sessions, events, and networking opportunities will WMA 2022 feature?

With 36 sessions, 2 general sessions, 4 evening events, 2 tours, and many new opportunities to share content with colleagues and make in-person connections, #WMA2022 will be a fun and creative gathering of museum folk. For more details on the Annual Meeting sessions, events, and networking opportunities, view and download the Final Program.

 

Are scholarships available for WMA 2022?

The Wanda Chin Scholarship helps to make attendance at the Annual Meeting financially accessible to individuals who might otherwise not be able to attend. Funded through annual auctions and donations, the Wanda Chin Professional Development Program is a vital component of the WMA mission, and allows WMA to create opportunities for its constituents to build skill-sets to better serve their communities. Applications for 2022 Scholarships are now closed.

 

Can I donate to support scholarships?

Yes! By making a donation to the Wanda Chin Scholarship Fund, you will help to subsidize participation in WMA's Annual Meeting for professionals who might not otherwise be able to attend. The Annual Meeting is an opportunity for everyone to network will colleauges, learn best practices, and gain new skillsets that can be applied within their own institutions and local communities.

There are two ways to donate and make an impact:

  1. Donate to the Wanda Chin Scholarship Fund by clicking here. Choose the amount you wish to donate and specify that your donation is for the 'Wanda Chin Scholarship' in the comments section
  2. Support the Wanda Chin Scholarship Program by bidding on items in the Annual Meeting's Silent and Live Auction event. Proceeds from the Silent and Live Auction directly fund this program

 

What is the cancellation / refund policy for WMA 2022?

Cancellations made in writing on or before September 6, 2022, will be refunded, minus a $100.00 processing fee. Cancellations after September 6, 2022, will not be refunded. No-shows will not be refunded. Please contact WMA for further information or if you have any questions.

 

Can I make changes to or add additional WMA 2022 events to my existing registration?

Yes, you may add additional WMA 2022 events to your existing registration. 

If you would like to add events to your registration form, please check out the steps and the vareity of events on the Westmuse Blog.

If you would like to make any changes to your registration form such as updating your contact information or removing events, contact WMA by email at wma@westmuse.org or by phone at 707-433-4701.

 

Programming Questions

Who is WMA's 2022 Keynote Speaker?

This year's Opening General Session & Keynote will feature guest speaker Dina Baily, CEO of Mountain Top Vision – a consulting firm that generates systemic change within organizations so that they can more positively impact their communities and, so, impact the world. Using a unique approach that combines research in empathy, bias, antiracism, and DEAI with strategies and techniques from the fields of education, anthropology, and transitional justice, Dina specializes in supporting organizations as they transform themselves into places that consistently center on inclusion in decision-making and action. Read more about Dina Bailey here on the WestMuse Blog.

 

How many sessions and events are there?

This year, WMA's diverse program will feature 36 sessions, 2 General Sessions, 4 evening events, 2 tours, 3 workshops, and plenty of new opportunities to make new connections and share content with colleagues from across the West! For more details on the Annual Meeting sessions and events, please download the Final Program.

 

Who will be speaking at WMA's Closing General Session Conversation?

Moderated by Lisa Sasaki, Director of the Smithsonian Asian Pacific American Center and Interim Director of the Smithsonian American Women's History Museum, the panel will feature a conversation between Brian Carter, Executive Director of 4Culture, and Mike Murawski, Author of Museums as Agents of Change on the financial and sustainability needs to make lasting change happen within the museum field. Read more about the moderator and speakers here on the WestMuse Blog.

 

WMA 2022 COVID-19 Health & Safety Precautions

What are the current COVID-19 protocols for WMA 2022?

We understand the importance of safety and comfort in attending live events, and want to be transparent in our commitment to providing a safe experience for all attendees. We are following current Multnomah County and CDC COVID-19 protocols.

Out of respect and kindness towards your fellow attendees, WMA, OMA, and the Portland Host Committee, strongly recommend that attendees be vaccinated and boosted against COVID-19 and wear a mask covering your nose and mouth while indoors. If you are not feeling well and have any symptoms of COVID-19 please stay home or in your hotel room. Do not attend the Annual Meeting until you have tested negative for COVID-19.

For more information on public safety, please visit Travel Portland’s Visiting Portland During the Pandemic page.

Should state or local guidance change, we will notify attendees ASAP. If you have any questions, please contact WMA at wma@westmuse.org.

 

REGISTER FOR WMA 2022

View the 2022 Final Program

 

We hope these general FAQs will help you prepare for the Annual Meeting and feel safe during your visit.

If you have any questions, comments, or concerns, please reach out to our staff at communications@westmuse.org.

We look forward to seeing you in Portland!