Development and Membership Administrator

This posting will remain open until filled. Applicants will be reviewed on a continuous basis. As a result, the close date may be adjusted based on the need to review additional applicants.

About us: 

Be part of an organization that makes History every day! Join a highly motivated team in a fast-paced environment dedicated to inspiring, enriching and engaging all Idahoans by leading the state in preserving, sharing and using history and cultural resources relevant to today to inform and influence the future. The position is located in our headquarters on Old Penitentiary Road surrounded by the Old Idaho Penitentiary historic district with easy access to the Idaho State Archives and the treasured historic site, the Old Idaho Penitentiary as well as other historic and cultural institutions, hiking and biking trails, and the Boise River Greenbelt. A perfect setting to marry your love of history with your professional skills!

Summary:

The Development and Membership Administrator is responsible to raise funding through private, corporate, and foundation donations; oversee, plan, and implement a comprehensive development program that secures significant financial and in-kind resources from individuals, foundations, or corporations that support Agency goals; manage principal gifts, donor prospecting and research and special multi-year fundraising campaigns; leads and manages agency membership and volunteer program. 

The Development and Membership Administrator reports to the Executive Director of the Idaho State Historical Society and supervise employees, volunteers, or interns.

Serves as liaison to the Foundation for Idaho History 

Job Responsibilities:

Fund Development Program Management

• Conceptualizes and designs annual and long-term comprehensive fundraising plans to implement and manage giving activities that ensure adequate funding for designated programs.
• Develops and oversees the methods and implementation of prospect cultivation strategies.
• Develops individually tailored and detailed gift opportunities for potential major donors; prepares written proposals, solicitation appeals, reports and or other specific development materials for use during donor cultivation and solicitation; develops and helps conduct strategic cultivation activities such as field trips, meetings, and special events for donors and prospects.
• Manages donor relations to include database management and recognition programs.
• Oversees the comprehensive grant plan including contract management; maintains a professional relationship with corporations, foundations and individuals that provide support to the Agency.
• Acknowledges, tracks, and responds to gifts received in support of the Agency.
• Develops goals and priorities consistent with Idaho statutes and historical society guidelines.
• Determines financial requirements and prepares budget requests.
• Monitors and authorizes expenditures.

Membership and Volunteer Program Management

• Oversees comprehensive agency membership program, engaging Idahoans to become an integral part of the ISHS family of supporters.
• Oversees annual membership recruitment campaigns and ensure fulfilment of membership benefits.
• Collaborates with agency workgroups to implement membership sales training.
• Facilitates membership program through Foundation for Idaho History.
• Oversees agency volunteer program of 150+ supporters.
• Ensures proper recruitment, training, and communication with statewide supporters.
• Staffs Foundation for Idaho History.

Capital/Project Campaign Program Management

• Establishes campaign committee and coordinates the recruitment of additional volunteer leadership.
• Staffs campaign committee and board including, but not limited to the preparation of agendas, materials, minutes, etc.
• Communicates regularly with campaign leadership, campaign counsel, and other staff members to provide ongoing updates and progress reports.
• Organizes donor cultivation events and other campaign activities.
• Arranges, confirms, and provides advance materials for campaign cultivation and solicitation meetings and presentations.
• Identifies and researches prospective individual, corporate and foundation donors in conjunction with Trustees, Foundation and Executive Director.
• Coordinates design and implementation of campaign-related public relations efforts including speaking engagements, media presentations, updates, newsletters, web postings and mailings.

Supervision

• Plans and directs the work of staff and volunteers.
• Hires, trains, and evaluates staff.
• Resolves personnel problems.
• Develops policies and procedures relating to memberships and volunteers.

Minimum Qualifications

Some knowledge of supervisory practices -Typically gained through completion of a class or seminar (of more than 1 day) specifically covering supervisory practices or the elements of supervision, OR completion of a college-level personnel-related course covering supervisory practices, OR leadwork experience that involved work assignment, direction, and monitoring of staff (such experience on a fill-in basis is non-qualifying unless for a period equivalent to a minimum of 3 months or more--they do not have to be consecutive months). Please make sure your resume supports your response.

Good knowledge of budget preparation- Typically gained through three years of work experience evaluating cost estimates and developing and monitoring budgets for long-range planning, staffing, and equipment needs, OR successful completion of core requirements for a bachelor’s degree in finance or accounting.

Good Knowledge of Management principles and practices Typically gained through completion of two classes of upper division college-level coursework equivalent to "Management and Organizational Theory" and "Personnel or Human Resource Administration" that covered all the essential elements of management and one year of work experience; OR at least three years' experience in a job situation with responsibility for all the essential elements of management or advising management in all five areas.

Good Knowledge of fundraising and donor relations-Typically gained by three (3) years of work experience where you were responsible for fundraising and maintaining donor relationships.

Experience developing, planning, and implementing successful fundraising strategies- Typically gained by three (3) years of fundraising experience. This can either be the management of a comprehensive fund development program for an organization or a specific major fundraising project.

Demonstrated experience in cultivating and maintaining long-term relationships with constituents including donors, foundations, and corporations- Typically gained through three (3) years of experience in a work environment developing and maintaining such relationships.

Demonstrated experience developing and making oral presentations to groups-Typically gained by three (3) years of experience in a position developing and making oral presentations to varied groups as a regular part of the job. (Making presentations as part of classroom curriculum does not qualify).

Experience writing persuasive proposals or grants to the business community, private individuals, and foundations- Typically gained by at least one to three (1-3) years of experience where you were responsible for developing and writing the proposals or grants.

Experience using donor database management systems and other software including Microsoft Office Suite and working in Boomerang or related fundraising data-base management system.- Typically gained through one to three (1-3) years of experience creating, formatting, editing, sorting, filtering, printing and storing data in customized tables using a database software program; customizing tables; importing and exporting data to tables within the database; and creating forms and reports. Experience must have been obtained within the last five years. Applicable database software programs may include Access, DB/2, Oracle, SQL Server, MYSQL, or other equivalent programs. Applications will be accepted through 4:59 PM MST on the posting end date. 

Preferred Qualifications

Ability to pivot seamlessly between administrative, technical, program, and engagement portfolio responsibilities-Typically gained by three to five (3-5) years of experience working in a single incumbent development position that is responsible for a full range of activities including written communications, membership, annual fund, special projects fundraising, campaigns and personal donor engagement as core.

Travel Required: This position may require up to 15% travel time, both in and out of state, for meetings and conferences, etc.

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.