Database & Digital Assets Manager

Company Name: 

The Magnes Collection of Jewish Art and Life (UC Berkeley)


University of California, Berkeley
2121 Allston Way
Berkeley, CA 94720

Job Description: 

About Berkeley 

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit

Departmental Overview

As one of the preeminent Jewish collections in the world, The Magnes Collection of Jewish Art and Life provides accessible resources to scholars, students, and visitors. Its remarkably diverse archive, library and museum holdings include art, objects, texts, music, and historical documents about Jews in the Global Diaspora including the American West.

The Database and Digital Assets Manager [Museum Sci] will ensure that collection-related information data is properly created, stored, and made accessible as part of the care and management of all of the museum's collections. Reporting to the Curator, and working closely with the Registrar and Collections Manager, the position is responsible for managing the Magnes's Collections Management System (IDEA@ALM), which integrates archive, library, and museum records, as well as a variety of digital assets in multiple formats (including text, image, audio, and video files). Among the top responsibilities will be assuming a leadership role in managing the complete digitization and archiving of the Roman Vishniac Archive, a collection of over 30,000 images, audiovisual materials, correspondence, and memorabilia.

Application Review Date

The First Review Date for this job is: 05/22/2023.


  • Digitizes collections items, including producing high-resolution digital surrogates, performing post-capture production (editing, composition, color, cropping, and alignment), and creating, maintaining, and archiving associated metadata in accordance with digitization best practices.
  • Creates new records in accordance with data standards in the database through manual data entry as well as through batch uploads.
  • Audits records and performs data-hygiene checks in IDEA, the collections management system, to ensure complete and accurate records; corrects or updates records as needed, including uploading digital images and their associated metadata to the database.
  • Establishes and maintains data standards for all collections-related digital records and assets under the supervision of the Curator and in consultation with the Registrar and other collections staff.
  • Provides timely access to digital assets for colleagues and in response to scholarly or commercial requests; manages the workflow associated with requests for assets.
  • Liaises with collections management system vendor to ensure proper maintenance of the database software and servers.

Required Qualifications

  • Strong technical and relational database skills.
  • Knowledge of standards and practices for digital assets management.
  • Skills across the digital asset lifecycle including from creating to editing and archiving text, image, audio and (less frequently) video assets.
  • Knowledge of and experience with working with CMS (collections management system) platforms.
  • Ability to operate and maintain technology associated with digital assets management, including computers, cameras, scanners, and lighting equipment.
  • Knowledge of metadata practices and standards such as Dublin Core, DCRM Suite, and authorities.
  • Knowledge of digital image editing software such as Adobe Photoshop, Lightroom, and Bridge.
  • Experience handling museum, archive, and library collections materials, including rare and fragile items.
  • Graduation from college with specialization in the discipline involved and one year of experience in curatorial work; or an equivalent combination of education and experience; and knowledges and abilities essential to the successful performance of the duties assigned to the position.

Preferred Qualifcations

  • Master's degree in library and information science, museum studies, or related field or equivalent experience.
  • Knowledge of Hebrew script
  • Knowledge of IDEA collections management system or other integrated Archive-Library- Museum platforms
  • Knowledge of rights management and copyright issues related to digital surrogates.

Salary & Benefits

This is a 100% full-time (40 hrs a week) non-exempt career position, which is paid hourly and eligible for full UC Benefits.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. 

The full salary range for this position is $27.09 (Step 1) - $43.56 (Step 25) per hour. The budgeted salary or hourly range that the University reasonably expects to pay for this position is $27.09 (Step 1) - $32.34 (Step 10).

How to Apply

Other Information

This position is governed by the terms and conditions in the agreement for the Research Support Professionals Unit (RX) between the University of California and the University Professional and Technical Employees (UPTE). The current bargaining agreement manual can be found at:

  • This is not a visa opportunity.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.  Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.  The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.


For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.