Exhibitions and Collections Coordinator

Company Name: 

Norton Simon Musuem


411 W Colorado Blvd
Pasadena, CA 91105

Contact Name: 

John Griswold





Job Description: 

Exhibitions and Collections Coordinator

Full-time, Non-Exempt, Curatorial

Hiring Pay Scale: $55,000 - $65,000/ per year

The Norton Simon Museum is known around the world as one of the most remarkable private art collections ever assembled. Over a thirty-year period, industrialist Norton Simon (1907–1993) amassed an exquisite collection of European art from the Renaissance to the 20th century and South and Southeast Asian art spanning 2,000 years. Approximately 1,000 works from the permanent collection of 12,000 objects are on view in the Norton Simon Museum’s galleries and sculpture garden throughout the year.

The Museum is located in beautiful Pasadena, California, just steps from the bustling Old Pasadena district known for its shops and restaurants, and adjacent to the vibrant neighborhoods of northeast Los Angeles, Glendale and South Pasadena. Easily accessible by public transportation, the Museum also offers its employees free parking, as well as free admission to the Museum anytime, and discounts in the store and café. Full time employees can expect excellent benefits, including medical, dental, vision, life insurance and a pension program.


Reporting to the Head of Conversation and Installations, the Exhibitions and Collections Coordinator oversees the installation of objects in the galleries, coordinates the preparators’ activities, and manages various projects related to conservation, exhibition, storage, packing and handling of the collections. The position provides administrative support to the Head of Conservation and Installations and coordinates budgets and vendor services for both the Curatorial and Facilities Departments.



The ideal candidate will demonstrate excellent judgment, attention to detail, and organizational abilities, as well as strong communication, interpersonal, time management, writing and computer skills.  This position must be able to communicate professionally and effectively with staff from all organizational levels.

College degree is required; a BA, BS, or BFA is preferred.  Experience with project management and three-dimensional modeling software is highly desirable.

A valid California driver’s license and personal automobile insurance are required. 


Essential Responsibilities:

  • Coordinate all aspects of the installation of objects in the permanent collection galleries and temporary exhibitions under the direction of the Head of Conservation and Installations
  • Track work order approvals and prioritize and schedule their execution by the preparations staff
  • Work with Curators, exhibition design consultants and the Head of Conservation and Installations to develop layouts and installation plans for the permanent collection, temporary exhibitions and special displays
  • Assist with the supervision of preparation staff in receiving, unpacking, and crating works of art
  • Purchase and inventory materials, tools, equipment and supplies related to conservation, preparation, facilities and engineering projects and tasks
  • Communicate with project-related consultants and vendors under the direction of the Head of Conservation and Installations, including assistance with leading job walks and the review of submittals
  • Coordinate and process contracts, change orders, purchase orders, check requests, treatment proposals, condition reports, and treatment reports


Physical Requirements

This position is primarily in an indoor office setting, with frequent use of office equipment including computer, keyboard, and mouse. May involve long periods of sitting and standing. At times work is performed in storage and gallery settings. Must be able to bend, twist, reach, and lift up to 35 pounds.



This is a full-time, non-exempt position scheduled to work on-site from 8:00 am to 5:00 pm.



Salary is competitive and commensurate with experience, and includes excellent benefits, including medical, dental, vision and life insurance and a generous pension program.


How to Apply

Interested applicants should submit a cover letter, resume, and the names of at least two references to:

Norton Simon Museum
Attn: Exhibitions and Collections Coordinator Position
411 West Colorado Blvd., Pasadena, CA 91105

Coordinator_resume@nortonsimon.org with ‘Exhibitions and Collections Coordinator’ in the subject line.

All interested applicants are requested to provide their expected earnings; resumes without expected earnings will not be reviewed.

Interview process is conducted in person.

No phone calls. Due to volume of resumes received, we will not be able to acknowledge receipt of resumes. 

Employment is contingent upon proof of legal status to work in the United States. 

Equal Employment Opportunity Statement

The Norton Simon Entities* provide equal employment opportunity for all applicants and employees. The Norton Simon Entities do not unlawfully discriminate or tolerate harassment on the basis of race, color, religion, creed, national origin, ancestry, physical disability, mental disability, reproductive health decisionmaking, medical condition, genetic information, marital status, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), gender identity, gender expression, age (forty years of age and over), sexual orientation, military and veteran status, or any other basis protected by federal, state or local law or ordinance or regulation. The Norton Simon Entities make reasonable accommodations for disabled applicants and employees and for religious observances and practices. This policy applies to all areas of employment including, but not limited to, recruitment, hiring, termination, training, promotion, compensation, benefits, transfer, and social and recreational programs.

The Norton Simon Entities are committed to fostering, cultivating and preserving a culture of diversity and inclusion in its workforce.

*The Norton Simon Entities are composed of the following: Norton Simon Museum of Art at Pasadena and the Norton Simon Art Foundation. Employment may be with either, or both, of these entities.