Digital Asset Data Coordinator

Company Name: 

Oakland Museum of California


1000 Oak Street
Oakland, CA 94607

Job Description: 

Oakland Museum of California

Req No 2021-1397
Category Information Technology
Type Project Full-Time
Closing Date
Targeted Job Start Date


The Digital Asset Data Coordinator is responsible for the daily management of OMCA's non-collections digital assets, created or sourced by Marketing & Communications, Education, Development, Membership, and Visitor Experience staff. They will provide support for ingestion, organization, distribution, and metadata consistency of non-collections assets within the Museum's Digital Asset Management System (DAMS). Working together with the Collections Data and Media Systems Administrator and the Digital Asset Data Coordinator-Collections, they will aid in further development of the museum's DAMS support of non-collections assets through workflow and organizational vocabulary development, ensuring metadata consistency and accessibility. They will also aid in providing training and operational support to allow the Museum's DAMS to be fully utilized by staff.



The following reflects OMCA's definition of essential functions for this position, but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons.


  • Support the Museum's mission, values, vision, and core commitment to the visitor experience, community engagement, and institutional relevancy for the future.
  • Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives such as diversity advancement.
  • Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives.
  • Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement.
  • All positions will have core functional responsibilities, cross functional team activation and learning and development as a core function of each role.


  • Maintain and support the data integrity and organization of the museum's non-collections digital assets within the Museum's Digital Asset Management System.
  • Support the implementation and development of our Digital Asset Management System.
  • Work closely with Marketing & Communications, Education, Development, Membership, Visitor Experience and other staff to ensure the DAMS meets the Museum's operational needs.
  • Respond to users' questions and solve users' use and access problems related to the DAMS.
  • Work with a variety of staff to establish and use digital asset taxonomies and metadata guidelines.
  • Communicate with the Collections Data and Media Systems Administrator relaying user feedback, use issues or requested improvements as they are discovered.
  • Work with the Collections Data and Media Systems Administrator to review and implement new features and customizations for the DAMS.
  • Identify current museum digital assets and establish protocols for ingesting these digital assets in the new DAMS.
  • Assist in a user-training program for the DAMS.



  • Ability to display and encourage visitor and internal customer service, take and share responsibility and treat others with respect.
  • 2-3 years relevant experience.
  • Bachelor's Degree in Museum Studies, Information Management, or related fields.
  • English language proficiency in both spoken and written form.
  • Familiarity with asset metadata schemas and standards and their purposes.
  • Familiarity with digital asset management standards and best practices.
  • Experience with server “asset mining”, de-duplication and reorganization tools and processes, and asset metadata access via the command line.
  • Experience working in a museum setting and knowledge of museum operations, policies, and standards.
  • Familiarity with digital design, video production, advertising and print production files and quality standards, terminology, and workflow methods.
  • Excellent problem solving skills.
  • Ability to follow complex procedural details with focus and accuracy.
  • Ability to communicate technical information to both technical and non-technical people.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The environment may include:

  • Museum environment involves both indoor and outdoor working conditions.
  • Ability to travel between OMCA locations, and other travel as required by position responsibilities.


The Oakland Museum of California is dedicated to diversity, inclusion, accessibility and equity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sexual orientation, gender identity, national origin, ability/disability status, protected veteran status, or any other characteristic protected by law. We highly encourage our diverse community to apply for available employment, internship, fellowship and volunteer positions at the Museum, as we aim to ensure our staff reflects the diversity of our visitors and the surrounding community. In compliance with the Americans with Disabilities Act, OMCA will provide reasonable accommodations to qualified individuals with disabilities.

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