Operations & Special Projects Manager

Company Name: 

Harbor History Museum/Gig Harbor Peninsula Historical Society

Address: 

PO Box 744
4121 Harborview Drive
Gig Harbor, WA 98335

Contact Name: 

Stephanie Lile

Phone: 

253-858-6722 x3

Email: 

director@harborhistorymuseum.org

Job Description: 

Operations & Special Projects Manager

The Harbor History Museum is building its team with the addition of an energetic, positive, and organized candidate to manage Museum operations and assist the Director with a new Capital Campaign to enclose the Museum’s Maritime Gallery, including the restoration/conservation of the FV Shenandoah. Located on the Gig Harbor waterfront, the Harbor History Museum has a great team, dedicated board, and enthusiastic volunteers and visitors. We serve more than 10,000 people per year and are committed to continuously improving our service to our growing community. 

The Operations & Special Projects Manager serves the Gig Harbor Peninsula Historical Society/Harbor History Museum in many ways, including staff scheduling, finance management, contractor coordination, and facility maintenance. This position reports to the Director and maintains the daily operations of the organization in a smooth, efficient, and happy manner.

Candidates in this position will have an aptitude for and experience in:

  • Bookkeeping, payment, and scheduling software (QuickBooks)
  • Project Management
  • Developing staff schedules that meet Labor & Industries requirements
  • Budget management and purchasing processes
  • Insurance guidelines and business licensing
  • Fund-raising and development support
  • Human resources best practices
  • Retail and marketing support
  • Special events/projects coordination, including drafting RFPs, RFQQs, and contracts
  • Working with a team, community, and volunteers

 

Ideal candidates will possess:

- Excellent organizational skills

- A friendly demeanor with staff and visitors

- Ability to work with Director and other managers in a professional and, at times, confidential manner and report on projects in a timely basis

- Experience in and understanding of the non-profit field either as staff, board, or volunteer

- The ability to cheerfully chip in and help with projects and events for the good of the organization 

- The ability to focus on a project and follow through to completion 

- A flexible schedule that will allow for some travel or late hours as required

- A sense of humor and ability to adapt to the unexpected

 

Roles and Responsibilities:

The Operations & Special Projects Manager will work with the Director, Capital Development Committee, and Accountant to:

  1. Schedule all front desk staff and cover desk as needed;
  2. Track and report volunteer hours (L&I) and onboarding paperwork of new volunteers;
  3. Coordinate monitoring and payment of monthly bills;
  4. Coordinate facility cleaning and occasional maintenance, including heating/cooling, pest control, and landscape maintenance, fire systems, and alarm company;
  5. Work with staff and volunteers to coordinate logistics for fund-raising events;
  6. Work the Museum Front Desk as necessary, using the Altru System, meeting and greeting visitors, and processing payments as required;
  7. Serve as the liaison for office technology maintenance and updates;
  8. Monitor staff timesheets and process payroll;
  9. Assist with grant reports and budget figures as needed;
  10. Work with Director and Marketing/Development Specialist to Coordinate Capital Project schedule, needs, and contracts; 
  11. Other duties as assigned.

 

Hours: 30-40 hours per week (including event hours)

Pay Rate: $37,000 - $42,000 Annual Salary + Benefits TBD

Vacation (PTO)/Sick time:1 day per year for each year on staff, birthday off, select holidays, and comp time

Position Start Date: ASAP – Training Days required in April