Collections Manager

Company Name: 

Museum of Ventura County


100 East Main Street
Ventura,, CA 93001

Contact Name: 






Job Description: 


The Museum of Ventura County is a 105-year-old institution that is the repository of art, artifacts, and documents that interpret and celebrate the history of Ventura County. The museum has a site in Ventura which houses the art and history galleries and the research library, and a site in Santa Paula that displays exhibits on County agriculture.


Reporting to the Research Library and Archives Director, this position manages the Museum’s art and artifact collections, including accessioning and deaccessioning process, loans, inventory, storage needs, collections database management, monitoring Museum environment, and assisting the curatorial department with exhibit preparation. The Collections Manager oversees the 3D artwork and historical collections, including large agricultural equipment and ethnographic collections, and supervises collection-related volunteers and interns


Policies, Procedures and Processes

  • Provides organization, accountability, and collections stewardship for the entire collection.
  • Works with staff to manage large and small collections projects such as surveys, moves, re-housing, conservation/preservation priorities, inventory, etc.
  • Works with the Research Library and Archives Director to create, implement, and uphold policies and procedures.
  • Handles all aspects of the accessioning process: Deed of Gift paperwork, obtaining approval of committees, supervising and performing cataloging, photography and storage, and handling all donor relations.
  • Responsible for deaccessioning, when appropriate, including disposition of objects and artwork.
  • Processes loans of objects into and out of the Museum, including long-term renewable loans.
  • Monitors Museum environment, integrated pest management program, Halon system, and HVAC systems.
  • Develops and maintains disaster plans and collection management policies.

Data and Reporting

  • Monitors collections and gallery environment. Maintains facilities reports and collects all environmental data.
  • Manages collections database; enters new records, refines, corrects and maintains records entered. Responsible for the digitization of object and art records and collections and software upgrades.
  • Conducts regular inventories of the collection.
  • Researches provenance for all accessions and deaccessions.

Volunteer Management

  • Trains and supervises docents and interns in all areas of Collections Department activities, including cataloging, photography, appropriate storage methods, numbering, inventorying, preventive collections care and using collections management database.

Additional Responsibilities

  • Builds storage and travel mounts, palletizing and crating collections.
  • Assists Curatorial Department in researching collection items for exhibits, making mounts for exhibits, and handling loaned objects.
  • Collaborates with Curatorial Department in identifying and researching objects for exhibits.
  • Interacts with general public regarding referrals, research, and Museum functions.
  • Acts as a resource for other local museums.
  • Performs limited conservation activities on collections objects, including the George Stuart Historical Figures®.
  • Additional tasks and/or duties, as required by supervisor.


  • A Bachelor’s degree in Museum Studies or a related field.
  • At least two years’ experience in collections management, including loans, insurance, artifact handling and collections database management (PastPerfect preferred).
  • Proven application of collections management skills and survey and inventory projects.
  • Comfortable learning and using databases, online information systems, and museum-relevant information technology applications and hardware/software.
  • Experience supervising volunteers, interns, and part-time staff.
  • Strong storage organization skills, and experience with mount-making and rehousing/survey inventory projects.
  • Innovative and/or motivated approaches for collections, outreach, and providing access to collections, especially with workflow and logistics.
  • Strong public speaking skills, preferred.
  • Bilingual (English/Spanish preferred).
  • Enthusiasm for or interest in learning local art and history, preferred.


Salary range is $45,000 to $65,000. Museum of Ventura County provides a comprehensive benefits package to its employees, including paid medical.

Museum of Ventura County is an Equal Opportunity Employer. It is our policy to provide equal opportunity to all employees, applicants and program beneficiaries. Museum of Ventura County does not discriminate against any person because of race, creed, color, religion, sex, sexual orientation, national origin, disability, age, political affiliation or citizenship. All qualified applicants, including minorities and women, are encouraged to apply.

Envision Consulting was retained by Museum of Ventura County to conduct the search for their incoming Collections Manager.