Executive Director

Company Name: 

Tillamook County Pioneer Museum

Job Description: 

Tillamook County Pioneer Museum

Position Description

The Executive Director provides the daily personal leadership for all aspects of the Museum and is responsible for the daily management, administration, and planning of the Museum. The Executive Director delegates and oversees the maintenance, display, and general welfare of the collections per professional and ethical standards of museum best practices. The Executive Director works with the Board of Directors to develop policies and procedures for the Museum and to develop strategies and initiatives to fulfill the Museum's mission. The Executive Director is responsible for implementing the Museum's policies and directives from the Board of Directors in accordance with the museum's mission:

The Tillamook County Pioneer Museum is committed to the preservation and interpretation of the north Oregon coast's cultural heritage and to fostering appreciation, understanding, and respect for the north Oregon coast's environment

POSITION TITLE: Executive Director

REPORTS TO: Board of Directors, with specific direction from the Personnel

Committee

STATUS: Full-time (1.0 FTE) Exempt

Salary: $45,000-$60,000

PRIMARY RESPONSIBILITIES

1. Museum General Management and Administration
General Administration

  • Supervise day-to-day operations of the Museum and all of its assets. This includes the nonprofit, 501(c)(3) tax-exempt corporation, museum collections, exhibits, programs, library, gift shop, personnel, and properties.
  • Develop, design, and implement organizational systems for best practices as needed.
  • Oversee all Museum correspondence, reports, and agendas.
  • Oversee the maintenance of information technology appropriate to meet the Museum's needs.
  • Implement Museum policies and procedures and directives from the board and oversee compliance with applicable laws.

Financial Administration

  • Oversee the completion of all phases of bookkeeping, payroll, and deposits through coordination with contracted services and according to financial policies and procedures.
  • Serve as purchasing and contracting agent according to financial policies and procedures.
  • Prepare an annual budget with the finance committee for board adoption based on needs and goals identified and monitor the adopted budget throughout the fiscal year.
  • Work with the finance committee to develop and implement the museum’s financial policies and oversee investments.

Staffing

  • Direct and supervise all staff and volunteers, which include hiring and firing of staff and volunteers, determining duties and salaries, and providing opportunities for training within the financial resources of the Museum and as provided in the annual budget.
  • Complete annual performance evaluations on staff.
  • Supervise the recruitment and training of volunteers by the Volunteer Coordinator
  • Work with the personnel committee to develop policies and procedures connected to human resources and implement the museum’s policies.

Facilities

  • Supervise and direct maintenance of buildings and grounds for all facilities/sites, including the Museum in Tillamook leased from the County and Bay City/Kilchis Point Property, by interfacing with contractors, government officials and inspectors.
  • Oversee lease agreements on all properties.
  • Work with the board to plan the development and maintenance of Kilchis Point Reserve.

Board of Directors

  • Attend board meetings to provide reports and other information to ensure informed decision-making by the board. Oversee staff support of board meetings.
  • Recommend and develop (i) policies and procedures and (ii) strategies and initiatives to fulfill the Museum's mission for the board's consideration.

2. Collections

  • Supervise the care and management of the museum’s collection as managed by the Assistant Director/Collections Manager and as dictated by the museum's collections management policies.
  • Work with the Collections Committee and Assistant Director/Collections Manager to plan and implement collections projects and initiatives

3. Education and Exhibits

  • Work with Education and Exhibits Committee and supervise Exhibits/Program Developer in maintenance, planning, and installation/implementation of exhibits and programs
  • Coordinate with museum staff and outside exhibitors from concept through installation.
  • Identify opportunities and create relationships for community partnerships, particularly with local schools.

4. Public Relations and Marketing

  • Serve as the spokesperson and advocate of the Museum to enhance the Museum's public image and expand interest and support.
  • Prepare and give or oversee presentations to community groups.
  • Oversee development and maintenance of Friends of the Museum.
  • Oversee preparation of Museum newsletter.
  • Oversee preparation of press releases and promotional materials.
  • Build and maintain relationships with local historical groups.
  • Attend Tillamook County Pioneer Association Meetings and provide museum updates
  • Maintain current awareness of the museum field and an active association with museum professionals.

5. Outreach and Fundraising

  • Work with Outreach and Fundraising Committee to solicit outside private support and cultivate gifts and bequests.
  • Organize and/or oversee fundraising events and activities.
  • Oversee compliance with recordkeeping requirements for donations and donors.

KNOWLEDGE, SKILLS, AND COMPETENCIES

  • Knowledge of curatorial ethics, standards, and practices.
  • Knowledge of museum programming and evaluation, standards for proper exhibition of artifacts, and community outreach practices.
  • Knowledge of and respect for cultural and ethnic diversity, its significant role in history, and its importance to current relationships.
  • Knowledge of general supervisory and management practices.
  • Knowledge of nonprofit corporations, governing boards, and applicable laws.
  • Knowledge of financial administration including resource development.
  • Skills in public speaking and presentation.
  • Ability to communicate effectively in oral and written form.
  • Ability to work independently and in collaboration with groups.
  • Ability to effectively evaluate programs, policies, and procedures.
  • Ability to develop and recommend new policies and procedures as needed.
  • Ability to lead and move the organization forward in accordance with its mission.
  • Ability to effectively prioritize and allocate financial and human resources.
  • Ability to courteously meet and deal with staff, board members, public and private agencies, community groups, consultants, and the public.

QUALIFICATIONS

  • Related 4-year degree from an accredited university. Specific training and education in museum management, history, and/or nonprofit or public management is preferable. A Master’s degree is highly preferable.
  • Education and experience that provides equivalent knowledge, skills, and abilities.

SUPERVISORY RESPONSIBILITIES
Supervise all full-time and part-time staff and oversight of volunteers. Oversee contracted services for Museum.

SUPERVISION RECEIVED
The Board of Directors supervises the Executive Director. This is primarily accomplished through the Personnel Committee and the Board Chair. The Executive Director is hired and/or fired by a majority vote of the Board of Directors.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
Work is usually performed during regular business hours at the Museum; however, ED must be available on weekends and evenings for specific duties and/or activities. Work is performed in a variety of settings and at various sites throughout the Museum and its properties. Due to exhibits, some exposure to dust, fumes, and vapors is possible. Some exposure to heat and cold in the collections’ storage locations. Position requires one to sit at the computer and desk, stand, climb stairs, bend, stoop, and lift to move objects, retrieve files, and pull/push, lift, and carry light objects.

Equal Opportunity Employer Statement

The Tillamook County Pioneer Museum (TCPM) is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. TCPM makes hiring decisions based solely on qualifications, merit, and business needs at the time.