Archive Assistant

Company Name: 

Charles M Schulz Museum and Research Center


2301 Hardies Lane
Santa Rosa, CA 95403

Contact Name: 

Dinah Houghtaling




Job Description: 

The Charles M. Schulz Museum is seeking an Archives Assistant. The Museums Research Center provides care and access to correspondence, periodicals, books, news clippings, and business records pertaining to the life and art of Charles M. Schulz

Summary:        In accordance with the Museum’s Mission Statement, policies and procedures, the Archives Assistant, Processing assists with the processing, maintenance and display of the Museum’s archival collections.

Essential Duties and Responsibilities:

The essential duties and responsibilities of the position are outlined below.  Other duties may be assigned.

  • Intake and process new acquisitions following consultation with acquisition work group, including Curator and Collections Manager
  • Arrange, describe, preserve, catalog, digitize, and index archival collections with a focus on books, magazines, clippings, licensees, personal papers and business documents.
  • Provide reference services for staff, Creative Associates, patrons, and researchers.
  • Process archival collections and prepare finding aids using Encoded Archival Description (EAD) for online publication.
  • Work with archival collections in non-textual formats, such as photographs, audio recordings, and video recordings as needed
  • Copy edit official Museum publications, in-house and traveling exhibition text.
  • Assist with production of oral history interviews as needed
  • Assist with publishing projects and digital asset requests as needed
  • Carry out periodic inventory of collections
  • Rehouse collections objects for long-term storage
  • Monitor condition of collection and movement of collection within buildings.
  • Participate as a member of the exhibition development, design, and installation team. Advise on the inclusion of archival objects and appropriate exhibit mounts. Perform physical installation of archival objects as required.
  • Pull and provide objects for exhibitions
  • Lead Research Center tours, as required
  • Oversee janitorial upkeep of offsite collections storage facility as needed


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Training:

Any combination of coursework, training and work experience which would provide an opportunity  to acquire the skills and abilities listed.  Normally, academic course work in archival studies, art history, museum studies, or closely related courses that would provide such an opportunity.  A Master's Degree in Library and Information Science (MLIS) with an emplasis in Archival Studies is highly desired.  One or more years' experience in archival work is also preferred

Skills and Abilities:

  • Broad knowledge of museum standards and practices.
  • Solid working knowledge of the principles of archival practices.
  • Knowledge of file and data management techniques used in museum registration and record keeping.
  • Knowledge of digitization standards and best practices.
  • Be a self-starter with flexibility and a willingness to get the job done.
  • Excellent written and oral communication skills.
  • Ability to read and interpret documents and reports.
  • Ability to write routine reports and correspondence. 
  • Ability to speak effectively to diverse groups of people.
  • Ability to conduct oral history projects effectively.
  • Good working knowledge of Microsoft Office Suite programs
  • Proficient in ArchivesSpace
  • Working knowledge of PastPerfect museum software.
  • Working knowledge of Adobe Creative Suite software.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse environment
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to solve problems involving several variables.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is

  • frequently required to sit, talk, hear.
  • frequently required to use hands to finger, handle or feel, keyboard and mouse
  • occasionally required to stand; walk, sit, squat, kneel, crouch and reach with hands and arms.
  • regularly lift and/or move up to 20 pounds and occasionally lift and/or move up to 40 pounds.
  • occasionally required to climb, balance, stoop, kneel, crouch, and crawl
  • frequently required to us close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
  • Walk outdoors in a variety of weather.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to dust, fumes, noise, odors, low light and temperatures above or below the standard range of office temperatures.

The noise level in the work environment is usually quiet.