Senior Staff Assistant

Company Name: 

The J. Paul Getty Trust


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Los Angeles, CA 90049

Job Description: 

The J. Paul Getty Museum seeks a highly organized, responsible and flexible individual to provide administrative support to the Registrar's Office at the Getty Center. May occasionally be assigned to work at the Getty Villa. The successful candidate will be proficient with Microsoft Office applications, have some experience with collections management databases, have strong administrative, communication (both written and verbal) and interpersonal skills, able to handle paperwork and meet deadlines, must be flexible and able to work on several projects at once, and able to exercise discretion in dealing with information about the collection and exhibitions.


* Performs broad range of administrative support to include organizing meetings and department calendar; answering phones; greeting guests; photocopying/scanning documents; sending and tracking express mail; researching, ordering and managing department supplies; assisting with onboarding of new departmental staff members as well as organizing departing staff with Museum Administration and Operations.

* Creates and maintains object, loan, exhibition and correspondence files.

* Performs accounting tasks, processes invoices, reviews purchasing card statements, and assists with departmental and exhibition budget preparation and reconciliation. Prepares purchase orders and expense reports in financial information system.


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