Development & Membership Coordinator

Company Name: 

Pittock Mansion Society


3229 NW Pittock Drive
Portland, OR 97210

Contact Name: 

Jean Kang




Job Description: 

Position: Development & Membership Coordinator 
Reports to: Development & Membership Director
Employment Type: Full Time (40 hours per week), non-exempt 
Compensation: $20 per hour DOE, plus excellent benefit package including medical and dental insurance, PTO, retirement plan with company match up to 3%, and Employee Assistance Program. 

Please submit your cover letter and resume to Please include “Development & Membership Coordinator” in the subject line. No phone calls, please. 
Application Deadline: August 22, 2022
Qualified candidate must complete background check prior to hiring. 



Pittock Mansion is a 1914 historic house museum, operated by the Pittock Mansion Society. The premises include the mansion, the Gate Lodge and the Garage with beautiful gardens adjacent to the Pittock Vista Point. The mission of the organization is to inspire understanding and stewardship of Portland history through Pittock Mansion, its collections, and programs. Having grown to well over 100,000 annual visitors in recent years, Pittock Mansion is one of the top tourist destinations in Portland.



Under the supervision of the Development and Membership Director, the Development and Membership Coordinator will assist with the coordination of Pittock Mansion’s development department and membership activities, including donor and special events. The Development and Membership Coordinator will maintain the Mansion’s donor database, accurately process all gifts and assist in other strategic development growth activities.    



Collection, data entry and maintenance of patron information in organization’s database  

Maintenance of all patron database information 

Processing of donations and membership dues 

Coordination of all acknowledgement correspondence for gifts and memberships  

Preparation of membership welcome, reinstatement and benefit packages 

Coordination of printing and mailing activities for membership and development  

Coordination of corporate membership events (approximately ten per year with expected growth)  

Prepare reports as needed for membership and development activities  

Coordination of event invitation lists for development receptions and member events 

Support and coordination of grant program 

Support and attend all development and membership events including weekends and evenings. 

Additional duties as deemed necessary by management 



Bachelor’s degree preferred 

One to three years of relevant experience  

Strong organizational skills and attention to detail  

High level of comfort with database systems  

Professional manner and appearance 

Record of dependability, timeliness and good attendance 

Effective written, oral and interpersonal communication skills 

Proficient in PC-based Microsoft Word and Excel  

Prior fundraising event experience is helpful 

Flexibility and resilience to change 



Light to medium work that includes moving objects up to 30 pounds 

Position may require remaining in a stationary position, often standing or sitting for prolonged periods 

Position may require repeating motions that may include arms, wrists, hands, and/or fingers 

Workstations may not be in a climate-controlled environment 

Wearing of personal protective equipment (e.g., face covering, gloves) may be required. 


Pittock Mansion Society is committed to a work environment in which all individuals are treated with dignity and respect. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits discrimination practices.


At Pittock Mansion Society we take the health and welfare of all our staff very seriously. For this reason, PMS’ policy requires all new hires to be fully vaccinated against COVID-19 as of their start date. This requirement is a condition of employment at PMS. If you are unable to receive the vaccine due to a disability or serious medical condition, because of your sincerely held religious beliefs, you will have an opportunity to request a reasonable accommodation.